Administrative Assistant

• Administrative Assistant - Warsaw, Poland or Sofia, Bulgaria - office based
• ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

Hybrid role – Warsaw, Poland or Sofia, Bulgaria | 3 days in office

About the Role

We’re hiring an Administrative Assistant who thrives in structured environments and takes pride in doing things right.

This is more than just an admin role—it’s an opportunity to become a trusted expert and play a key part in how our organisation runs smoothly every day.

At ICON, you’ll work in a professional, well-organised environment where your precision, consistency, and reliability are genuinely valued.

If you enjoy clear processes, meaningful responsibility, and the satisfaction of high-quality work, this role offers the space to build long-term expertise and stability.

What You Will Be Doing

Own and coordinate the flow of documentation across internal systems

Ensure records are accurate, structured, and always up to date

Deliver high-volume data entry with exceptional attention to detail

Prepare and submit reports aligned with internal standards

Work closely with teams to keep processes running smoothly and on time

Maintain audit-ready documentation and high-quality administrative standards

Your Profile

You will be an experienced administrator who thrives in a structured, process-driven environment and takes pride in delivering high-quality administrative support with accuracy, organisation and attention to detail

Comfortable working with systems, databases, and Excel (full training will be provided)

Fluent in English with clear and professional communication skills

A reliable and accountable approach to responsibilitie

Genuine interest in developing long-term expertise in administrative work and contributing to this area

#LI-SB2

Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• •Competitive base salary and performance related incentives
• •Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• •Retirement and pension plans
• •Life assurance and disability coverage
• •Employee assistance programmes and wellbeing resources
• •Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Visit our careers site to read more about the benefits ICON offers.

Inclusion and Accessibility

ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.

If you require reasonable accommodations during the recruitment process, please let us know or submit a request here .

Are you a current ICON Employee? Please click here to apply