Administrative Assistant

The University of Pikeville (UPIKE) is seeking an Administrative Assistant to provide comprehensive administrative, clerical, and logistical support to the Kentucky College of Osteopathic Medicine (KYCOM) Office of Student Affairs and Academic Excellence. This position will support the Associate Dean of Student Affairs and Academic Excellence team, and KYCOM students while helping ensure the efficient day-to-day operation of the office.

Responsibilities:

Provide daily administrative and operational support to the Associate Dean and the Office of Student Affairs and Academic Excellence.

Process and maintain purchase orders, check requests, expense reports, and student organization budgets.

Assist with the planning, preparation, and execution of major KYCOM events, including Orientation, the White Coat Ceremony, Commencement, and other student-focused programs.

Coordinate venue reservations, catering, supply orders, and other logistical needs for student organization activities and departmental events.

Maintain confidential student and departmental records in accordance with University policies and applicable privacy requirements.

Maintain office supplies, submit facility work orders, and manage commonly used administrative forms and documents.

Communicate professionally with students, faculty, staff, vendors, and other internal and external stakeholders.

Maintain positive working relationships with vendors and campus partners.

Operate standard office equipment and utilize computers, multifunction printers/copiers, phone systems, and administrative software.

Perform other duties as assigned.

Education and Experience:

High school diploma or equivalent required; Associate degree or higher preferred.

Previous administrative experience in higher education, a professional school, or another post-secondary academic environment preferred.

Proficiency with standard computer software, office technology, and administrative applications, with the ability and willingness to learn new technologies, systems, and processes.

Strong organizational skills with exceptional attention to detail.

Strong interpersonal, communication, and customer service skills.

Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Ability to work independently with minimal supervision while collaborating effectively as part of a team.

Demonstrated commitment to confidentiality, discretion, professionalism, and sound judgment.

Important Notes:

Review of applications will begin immediately and will continue until the position is filled. Applications received on or before 10/14/2026 will be given priority consideration.

Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials.

The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history.

The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.

For more information about the University of Pikeville, please visit http://www.upike.edu . In addition to the application, interested applicants are requested to attach to their application a letter of interest, current curriculum vitae, copies of their transcripts, and the contact information for three to five professional references.