Administrative Assistant - FICCO Trading Group

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

Our FICCO team is currently seeking an Administrative Trading Assistant to join their group supporting a few organizational leaders. This person will coordinate special events for the department, assist as needed on special projects, and provide daily travel and administrative support.

Responsibilities

Manage and maintain calendars, including scheduling meetings, coordinating appointments, and prioritizing competing demands

Plan and execute team events such as social interactions and industry conferences

Plan Team dinners if team members are visiting from other offices

Anticipate department leader needs and proactively identify opportunities to improve organization, efficiency, and effectiveness

Travel management and trip planning through travel system

Prepare, validate and manage expense reports

Other tasks/projects as needed

You will feel right at home if:

You are proactive, collaborative, detail-oriented, highly organized and can effectively prioritize and manage competing tasks and requests

You pride yourself on your tact and diplomacy, with your ability to use discretion, strong judgement and maintain confidentiality

You have fantastic communication skills and experience communicating at all levels of the organization, particularly with senior executives

You are an exemplary representative of the leaders you are supporting

You are known for being hard working, persistent and determined. You love helping others stay organized and being a "right hand"

You have a strong understanding of the business and will use this to help prioritize tasks and requests and initiate appropriate actions to ensure an effective use of the partner’s time

You like to ‘problem solve’ and welcome developing solutions to different problems that might arise

You are able to manage personal administrative tasks as required by the partners in order to ensure that they are able to focus on important tasks at hand

Requirements

Bachelor’s Degree

Minimum of 3 years of experience in a support function

Expertise in Microsoft products including Outlook, Word, Excel, and SharePoint required.

Previous experience leveraging travel and expense systems, SAP Concur preferred.

Strong interpersonal and diplomacy skills with a high comfort level in dealing with senior management, directors and individuals at all levels, including external vendors.

Demonstrated ability to communicate ideas orally and in writing. Strong writing and editing skills.

Exceptionally strong organizational skills with a demonstrated ability to deliver results in a fast-paced environment.

Ability to set priorities, handle multiple tasks, and meet deadlines.

Flexible and adaptable to rapidly changing priorities

Ability to work independently, multi-task, be proactive and initiate action confidently with minimal supervision.

Ability to manage work and projects with a high level of accuracy and attention to detail.

High level of professionalism, good judgment and discretion in dealing with confidential situations.

Analytical, research, problem solving, decision-making and conflict resolution skills.

Tech-savvy, comfortable dealing with technology issues and proactive in finding ways to improve efficiency with available tools and resources

Work as a team with other Administrative & Executive Assistants

Provide back-up as necessary for team members

The annual base salary range for this position is $70,000 to $90,000 depending on the candidate’s experience, qualifications, and relevant skill set. The position is also eligible for an annual discretionary bonus. In addition, DRW offers a comprehensive suite of employee benefits including group medical, pharmacy, dental and vision insurance, 401k (with discretionary employer match), short and long-term disability, life and AD&D insurance, health savings accounts, and flexible spending accounts.

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