Administrative Clerk

We Build Better Communities

Be Part of the Hawthorne Difference!

Hawthorne Cat is a family-owned company that has led its markets for over 60 years in the sale, rental, and servicing of construction machinery and power generation equipment for industries on which our communities depend like agriculture, construction, marine, and government.

Every member of our team plays a significant role in our success. Hawthorne Cat hires individuals who share our vision of Building Better Communities with our Customers and our values of Passion, Respect, Integrity, Dedication and Excellence (PRIDE).

If you are looking to build your future with an established, thriving company with countless opportunities for growth and advancement, you’ve come to the right place! At Hawthorne Cat, we’re always looking for exceptionally skilled, hardworking individuals interested in contributing to our success and the success of the communities that we serve.

Our people are our most valuable asset. That’s why at Hawthorne Cat we are committed to a comprehensive employee benefit program that helps our employees stay healthy, feel secure, and maintain a work/life balance.

JOB DESCRIPTION

Job Title: Administration Clerk

Reports to: Guam Branch Manager

FLSA Status: Non-exempt

Division: HPC

Department: Admin

Locations: Guam

POSITION SUMMARY: Under the direction of the Branch Manager, the Administration Clerk will be responsible for answering all incoming phone calls and greeting walk-in customers and vendors. The Administration Clerk is responsible for the distribution of incoming, outgoing, and inter-office mail. The Administration Clerk maintains a high standard of business ethics and professionalism.

ESSENTIAL FUNCTIONS:

Sorts and distributes all mail according to destination such as facility location, department, etc.

Runs postage and prepares outgoing mail for pick up.

Processes certified and registered mail and proof of mail.

Maintains a high degree of accuracy and professionalism in all typed correspondence.

Serves as a cashier for the Guam Parts Department. Records cash sales documents on a cash sheet form and prepare deposit slips daily to include daily cash box balances.

Processes freight account payable invoices. Research to get proper coding and vouchers the invoices either by scanning to San Diego or inputting them on SharePoint.

Keeps inventory of all office supplies for the branch. Prepare orders for the replenishment of supplies, as needed. Processes all requests for office supplies and equipment from department managers/representatives. All routine orders to be approved by department managers and any large orders to be approved by the Branch Manager.

Assists with the upkeep of visitor’s board.

Maintain appointment calendar.

Assist service, parts, rental, and sales departments with administrative support.

May be tasked with operating own vehicle for company purposes. Eligible for mileage reimbursement.

Performs other duties as assigned.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

Must have a high school diploma or equivalent.

Must have a valid Driver’s License with a good driving record.

Must have PC skills.

Must have a minimum of one year’s experience in an office environment.

Maintains a high degree of accuracy and professionalism in all typed correspondence

Good verbal and communication skills.

PHYSICAL DEMANDS:

Walking: Moves about on foot, often through uneven terrain.

Handling: Seizes, helps, or works with hands.

Lifting: Raises or lowers miscellaneous paperwork.

Reaching: Extends hands and arms in any direction.

Stooping: Bends body downward and forward by bending at knees or waist.

Standing: Remains in standing position if required to perform various functions of the job.

Vision: Reads computer and paperwork.

Talking: Communicates by phone and in person.

Sitting: Sits at desk for extended periods.

ENVIRONMENTAL:

Noise: Works in conditions with constant or intermittent noise.

Temp/Weather: Works in an office environment.

Here’s what we Offer…

Competitive Compensation

A great work environment and culture

Career growth and advancement opportunities

Training

Medical, Dental and Vision plans

Medical video appointments available

Health Savings Account available

Paid Time Off (PTO) Pay

401(k) Plan + Company Matching

Health and Dependent Care Flexible Spending Accounts

Life & Accident Insurance

Employee Assistance Programs

Legal Plan

Travel Assistance Plan

Wellness Programs

Referral Bonus Program

Longevity Bonus Program

Recognition Programs and much more

Hawthorne CAT discounts

Boot Reimbursement

Tuition Reimbursement

Company-Supplied Uniforms

Advanced Technical Training

Interested in joining the Hawthorne team? Check out our current available positions at:

www.hawthornecat.com/careers

ACCOMMODATIONS: Reasonable accommodations for essential functions of the position will be considered.

Hawthorne Cat® is an Equal Employment Opportunity/Affirmative Action Employer. M/F/V/D

Hawthorne Cat® Participates in E-Verify.