Administrative Services Assistant (Office Automation)

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement. This is a term position not-to-exceed 2 years. This position may be extended up to 4 years, without further advertising.

Duties

If selected, the incumbent of this position provides a variety of administrative support functions in the areas of facilities, property management, supply inventories, building and equipment maintenance, mail management, and information receptionist. Typical work assignments will include: Ensuring building maintenance and repairs are performed promptly and adequately. Providing personal property management support by maintaining accountable property inventory and records. Monitoring office supply levels and ensuring supply areas are organized and stocked. Monitoring service contracts and agreements for office equipment and other materials. Providing clerical support by answering multi-line telephone systems, greeting and escorting visitors, sorting and distributing mail. Producing a variety of documents utilizing word processing software functions, working from handwritten drafts, edited copies, or electronic files.

Qualifications

GS-5: To be eligible at the GS-5 level, you must have: Specialized experience: Applicant must possess one (1) full year of specialized experience equivalent to the GS-4 level. Specialized experience is defined as experience providing clerical support in an office setting, including managing front desk or general office operations (e.g., answering phones, assisting visitors, and handling mail); reviewing documents for accuracy and assisting with processing forms or requests; maintaining files and records; and utilizing automated software to prepare documents, reports, correspondence, and other related materials. OR Education: Four years of education above the high school level. OR Combining Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov OR Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.