Administrative Support Assistant

Summary

About the Position: Performs a variety of administrative and clerical duties in support of personnel management, preparation and control of correspondence, training, purchasing, records management, property management, travel and time and attendance within CEFMS (Corps of Engineers Financial Management System) within the District.

Duties

• •Serves as the authority to provide guidance and assist organization personnel on all of the above, as well as other related administrative functions.
• •Monitors correspondence and transmittals and coordinates transmission of the applicable information to appropriate staff within the organization.
• •Initiate, develop, processes, monitor, report, and resolve issues related to in/out processing of all employees for the Division.
• •Oversees and coordinates administrative functions of the office including updating internal publications; records management; and personal property inventory records and preparation of recurring management reports.
• •Drafts and finalizes correspondence and awards.
• •Reviews awards forms for accuracy, timeliness, and content prior to submission.
• •Initiates training and travel orders and associated commitment documents.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes 1) Administering organizational business processes within automated financial and administrative management systems (such as executing travel orders, processing time and attendance, or managing budget commitments); 2) Interpreting, applying, and providing authoritative guidance to staff and management on administrative regulations, policies, and standard operating procedures (including personnel rules, timekeeping regulations, and travel policies); 3) Managing a comprehensive administrative tracking program, such as monitoring organizational awards, tracking processing workflows, or enforcing suspense dates for executive actions; AND 4) Serving as a primary records and property coordinator, which includes managing physical and digital filing systems, administering annual property inventories, and coordinating building/equipment logistics. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). OR Education: One and a half years of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.