Administrative Support Assistant (Office Automation)

Summary

About the Position: Position in within the DIR of Clinical Support, Dept. of Public Health, Environmental Health Program. The incumbents can expect to work Monday to Friday 0730-1600; Occasional overtime may be required; The scheduled hours of operation may change at the commands discretion. This is a Direct Hire Authority (DHA) solicitation utilizing the DHA for Certain Personnel of the DoD to recruit and appoint qualified candidates to positions in the competitive service.

Duties

• •Coordinating and carrying out a broad range of support activities.
• •Analyzes and compiles administrative, budgetary, and program information from multiple sources.
• •Coordinates procurement actions.
• •Advises employees and supervisors on procedures for performance appraisals, awards, training requests, recruitment packages, and other personnel matters.
• •Maintains records, forms, publications, and correspondence systems.
• •Screening and routing incoming correspondence.
• •Performs travel and timekeeping support.
• •Producing, revising, and finalizing a wide range of reports, technical papers, correspondence, meeting minutes, charts, slides, and statistical summaries.
• •Creates, maintains, retrieves, stores, and deletes electronic files and records.
• •Reviews and edits documents to improve grammar, clarity, completeness, format, and overall quality.
• •Attends meetings and conferences to record proceedings, prepares final minutes, and applies sound administrative judgment.

Qualifications

Who May Apply: US Citizens In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes 1) arranging meeting/conferences; 2) interacting with customers/staff over the phone and in person; 3) utilizing automated systems to generate/update a variety of correspondence/reports; and 4) coordinating travel arrangements. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-6). Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.