AR and AP Specialist (Federal Program Support)

Who We Are

PhoenixTeam is a technology and advisory firm specializing in mortgage and financial services transformation across the federal and commercial sectors. We partner with agencies to bring structure, execution, and accountability to complex, mission critical programs.

We are known for stepping into high-stakes environments, strengthening operations, and delivering outcomes that matter.

The Role

We are seeking an Staff Accountant (GL AP AR) to support financial operations for commercial and federal government contracts.

This is staff role focused on daily GL, AP and AR transaction processing, accuracy, timeliness, and compliance. You will play a key role in ensuring vendor invoices, payments, and financial records are managed in a timely and accurate manner.

You will work closely with the Accounting team, program leadership, and subcontractors and vendors to support smooth financial operations across all commercial and federal government contracts.

What You Will Do

Accounts Receivable

Assist the Senior Accountant (Projects) prepare and submit invoices in accordance with contract requirements and timelines;

Assist in tracking receivables and follow up on outstanding invoices;

Assist in the reconciliation of billed amounts with contract funding and approved work; and

Assist in maintaining accurate records of invoices and collections.

Accounts Payable

Process vendor and subcontractor invoices in a timely and accurate manner;

Validate invoices against contract terms, purchase orders, and approved funding;

Coordinate with internal teams to resolve discrepancies; and

Support timely payments to vendors and subcontractors;

Financial Tracking and Reconciliation

Maintain organized and accurate financial records;

Reconcile invoices, payments, and account balances;

Assist in financial and regulatory reporting to internal and external parties; and

Assist in tracking contract funding and expenditures.

Compliance and Documentation

Ensure all financial activities align with contract requirements and internal policies;

Maintain documentation to support audits and financial reviews; and

Follow established financial controls and processes.

Coordination and Support

Communicate with internal teams and external partners regarding vendor and subcontractor invoices and payments;

Support the Accounting team with reporting and administrative tasks; and

Assist with ad hoc financial requests as needed

What You Bring

Associates or undergraduate degree in Accounting, Finance, or related field;

3 to 5 years of experience in accounts receivable, accounts payable, or general accounting support;

Strong understanding and experience of AP invoice processing, AR billing, AP and AR payment processing, and GL accounting;

Strong attention to detail and accuracy;

Ability to manage multiple tasks and meet deadlines; and

Proficiency in Microsoft Excel, Quickbooks Online, Deltek Costpoint or Unanet, and other financial systems.

Preferred

Undergraduate degree in Accounting, Finance, or related field;

Experience supporting commercial and federal government project accounting and contracts;

Familiarity with contract invoicing requirements or government accounting systems; and

Experience working with subcontractors and vendor management

Compensation & Benefits

Base salary: $65,000 - $80,000

Bonus eligibility: Yes

Benefits: Medical insurance (100% paid for the employee/family), voluntary dental and vision insurance (employee-paid), company-provided HSA, 401(k) match, PTO and Sick Leave

How You Work

Detail oriented and organized;

Reliable and consistent in execution;

Proactive in following up on outstanding items;

Clear and professional communicator; and

Willing to learn and grow within a structured environment.

Why PhoenixTeam

Gain experience supporting commercial and federal programs and financial operations;

Be part of a team focused on accountability and execution; and

Build foundational skills in commercial and government contract financial management.