Assistant Facilities Manager

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position’s Goal

Management services to BACI in support of their business needs in accordance with the Service Levels, and Key Performance Indicator requirements

Manage Facility Management team in the delivery of services especially all help desk issues & user services.

To assist in the maintenance of the premises including any designated financial, maintenance, procurement, and asset & vendor management.

Develop an understanding of and sound working relationships with key representatives of the client and key suppliers/service providers with whom you operate in support of the site.

Specifically managing the role of the Facility executive, Front office Executive, the Janitorial and technical team

Deliverable Role/Responsibilities

Manage offsite record management operations including documents collection & retrieval

Review and spot-check your areas of responsibility to ensure that suppliers/service providers are meeting contractual obligations to the client.

Ensure detailed floor inspections on a routine basis.

Monitor the Help Desk system as it effects your area & ensure that rectification works are recorded & action-ed in a timely manner

Ensure your aspects of the working environment meet all requisite Standards.

Assist the Facility Manager to ensure the smooth running of meetings &/or events

Assist with Business Unit relocations or ‘ad hoc’ projects.

Assist with critical out-of-hours issues & participate as a key team member in response to emergency situations

Provide backup support for the Facility Manager in times of absence.

Clearly document & communicate all client expectations to the balance of the FM team

Work collaboratively with colleagues both within the BACI account & in the wider Jones Lang LaSalle network

Work collaboratively with colleagues both within the BACI account & in the wider Jones Lang LaSalle network

Ensure general administrative activities under your control are conducted in a timely and efficient manner

Assist with any other duties as assigned by the Facility Manager or Senior Manager on a “need be” basis.

Management Role/Responsibilities

In addition to providing the information as above, the management responsibilities of this role include:

Oversee pantry services, catering services for in-house lunch, presentations and staff events

Assist in managing service levels to meet business unit needs

Manage kitchen equipment inventory and maintenance

Ensure the general cleanliness of the office and the management of the Janitorial team

Manage user car park applications with Building Landlord

Ordering of copier refills, office equipment [non-IT equipment] and plants for the office

Ordering office supplies such as stationeries and pantry supplies, equipment and services and analysis.

Manage subscription of periodicals and newspapers

Manage the receptionist in the discharge of the front office duties

Interaction

Coordinate closely with the site leaders to address problems and/or enhance working environment performance

Weekly connect with associates to understand the concerns

Education / Yrs of Experience

Five years of experience in facility management & 3 years’ experience as facility executive.

Skill Sets

Ability to adapt and perform under pressure

Possess strong interpersonal skills with the ability to build rapport quickly.

Good communication skills

Location:

On-site –Ahmedabad, GJ

Scheduled Weekly Hours:

40

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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