Billing & AR Specialist

The Opportunity

InCharge Energy is seeking a detail-oriented Billing & Accounts Receivable Specialist to support high-volume billing, invoicing, and collections activities across a diverse portfolio of customer accounts and contracts. This role will be responsible for managing the complete invoice lifecycle, from billing preparation and invoice submission through receivables tracking and payment resolution.

As part of the Accounts Receivable team, this individual will support complex, high-value B2B accounts across industries including energy, gas, infrastructure, utilities, construction, and public-sector organizations. The ideal candidate will bring strong billing and AR experience, a proven ability to manage significant invoice volume, and expertise resolving aged receivables while ensuring contract compliance and billing accuracy.

What You'll Do

Manage high-volume billing activities, processing approximately 100+ invoices weekly across multiple customer accounts and contract types.

Review customer contracts, purchase orders, rate schedules, and supporting documentation to ensure invoice accuracy and compliance.

Prepare, generate, validate, and submit invoices according to customer-specific billing requirements and submission deadlines.

Perform detailed accounts receivable aging analysis and proactively monitor outstanding balances.

Research, investigate, and resolve significantly past-due invoices, payment discrepancies, customer disputes, and billing escalations.

Coordinate with internal departments and external customer contacts to facilitate invoice approvals and timely payment.

Audit labor charges, contract rates, pricing, and billing data to ensure accuracy prior to invoice submission.

Process billing adjustments, corrections, and reconciliations while maintaining complete documentation and audit trails.

Submit invoices through customer portals and third-party invoicing platforms, ensuring adherence to contractual requirements.

Maintain accurate billing and customer records within Microsoft Business Central, Salesforce, and other business systems.

Support internal and external audit requests by providing billing documentation and contract support.

Assist with collections activities and identify opportunities to improve billing, invoicing, and payment processes.

Your Experience and Capabilities

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred

3+ years of hands-on billing, accounts receivable, collections, or Order-to-Cash (O2C) experience

Experience managing complex, high-value B2B accounts and contract-based billing environments

Proven success supporting customers within energy, utility, gas, infrastructure, construction, transportation, engineering, manufacturing, or public-sector industries

Experience managing high-volume invoicing portfolios and large-dollar customer accounts

Strong knowledge of contract-based billing structures, billing compliance requirements, and invoice documentation practices

Demonstrated experience performing AR aging analysis, collections activities, and resolution of substantially past-due receivables

Experience navigating customer escalations and coordinating with internal and external stakeholders to drive payment resolution

Proficiency with ERP and CRM systems; Microsoft Business Central and Salesforce experience strongly preferred

Advanced Microsoft Excel skills, including reconciliations, analysis, and reporting

Strong analytical, organizational, problem-solving, communication, and customer service skills

Ability to work independently, manage competing priorities, and maintain a high level of accuracy in a fast-paced environment

Highly organized, detail-oriented, dependable, and results-driven

Preferred Qualifications

Experience supporting government, municipal, utility, or infrastructure-related customer contracts

Experience with customer invoicing portals and third-party billing platforms

Knowledge of audit support processes and contract compliance requirements

Experience improving billing workflows, reducing invoice errors, and accelerating collections performance

Physical and Environmental Demands

Ability to sit and work at a computer for extended periods throughout the workday

Ability to occasionally lift and carry office materials weighing up to 15 pounds

Position operates in a professional office or hybrid work environment

Ability to perform repetitive computer and keyboard activities throughout the day

Minimal travel may be required based on business needs

US Hourly Range

$24 — $28 USD

What We Offer

Full-time employees enjoy competitive compensation and benefits package including 401(k) matching contribution, health, dental, and vision, paid jury duty, paid holidays, generous vacation and paid sick leave, opportunities for advancement, office meals and snacks, team building events and activities throughout the year.

Equal Opportunity Employer

Employment at InCharge Energy is based solely upon individual merit and qualifications directly related to professional competence. We strictly prohibit unlawful discrimination or harassment on the basis of race, color, religion, veteran status, national origin, ancestry, pregnancy status, sex, gender identity or expression, age, marital status, mental or physical disability, medical condition, sexual orientation, or any other characteristics protected by law. We also make reasonable accommodations to meet our obligations under laws protecting the rights of the disabled.

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