Client Experience Coordinator

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

THE ROLE

Responsible for timely and accurate Post Sale Experience task processing and the provision of high-quality client service, predominately via email/telephone.

RESPONSIBLITIES

Manage and resolve client queries, complaints and special requests with professionalism and efficiency.

Coordinate with Post-Sale Shipping and internal departments to ensure smooth post-sale communication and alignment

Supports Post-Sale Shipping by assisting with day-to-day activities within the team

Triaging Freshdesk Tickets & Client Phone calls where appropriate.

Ensuring Freshdesk Tickets are replied to in accordance with all Sotheby’s SLA’s

Reporting on available shipping quotes and issuing to clients in a timely manner

Processing VAT refunds and resale certificates

Document management

Generating payment links where required

Assisting in the arrangement of client collections by coordinating with all relevant parties and providing lot location information to clients.

Review the daily ship list, to ensure that all property is available for collection the following day

Ensuring all calls are answered in a timely manner.

Escalating of Freshdesk tickets to relevant departments

Work in Collaboration with , Post-sale Shipping, Client Accounts Receivable Managers and Financial Team

IDEAL EXPERIENCE & COMPETENCIES

Calm demeanour, especially under pressure

Well presented with a friendly, enthusiastic and welcoming disposition

Exceptional oral and written communication skills

Exceptional Client Service skills

A second European language is desirable

Good numeracy skills.

Logical and practical thinking, with excellent resourcefulness and problem solving skills

Highest standard of confidentiality, discretion and work ethic

Ability to work both independently and to partner with colleagues

Strong organisational skills and follow through

Prior experience with SAP is preferable

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.