Closeout Quality Assurance Specialist

Summary

This position is part of the Interior Business Center (IBC), Acquisitions Services Division (AQD), AQD Management Division II. The incumbent will be responsible for performing contract closeout quality assurance reviews, ensuring compliance and data integrity, identifying and resolving issues, providing technical guidance, supporting documentation and system improvements, and contributing to projects that enhance closeout efficiency.

Duties

As the Closeout Quality Assurance Specialist for IBC AQD's Contract Closeout Program, routine duties include, but are not limited to, the following: Conduct independent quality assurance reviews of contract closeout records, including complex cost-type contracts, to verify compliance with policies, procedures, and regulatory standards. Determine acceptance or rejection of contract records and serve as the technical liaison, providing guidance to Contract Specialists and Contracting Officers on deficiencies and corrective actions. Apply qualitative and quantitative methods, including statistical sampling, to assess completeness of closeout records, identify systemic issues, analyze trends, and recommend process improvements. Use multiple business and acquisition systems (BEAR, PRISM, FPDS, SAM.gov, CTC, Tableau) to review records, ensure data integrity, and initiate or guide corrective actions across platforms. Contribute to the review and improvement of internal closeout program guidance, tools, and systems; support testing and implementation of enhancements to strengthen quality assurance operations. Supports flexibility and adaptability to change within the organization based on fluctuations in workload and/or assignments.

Qualifications

At the GS-09 level, you must meet one of the following qualifications: A. Have one year of specialized experience equivalent to at least the GS-07 level. Specialized experience is defined as experience that is in or related to the line of work of this position and has equipped you with the particular knowledge, skills, abilities, and competencies to successfully perform the duties of this position. More specifically, this requirement involves experience: Conducting quality reviews of contract closeout packages to confirm required documents are present and consistent with policy, procedures, and closeout readiness checklists. Verifying data integrity across acquisition/financial systems by cross-checking key fields and flagging discrepancies for resolution. Assisting with statistical sampling or other qualitative/quantitative techniques to assess completeness of closeout records; preparing worksheets or summaries of findings for senior staff review. Drafting deficiency notices or suggested corrective actions for issues and routing to Contract Specialists/Contracting Officers for action. Supporting updates to internal guidance (SOPs, job aids, checklists, forms) by documenting observed process gaps, suggesting clarifications, or participating in user testing of program tools. Compiling status reports to track closeout lifecycle milestones, throughput, and backlog; presenting summarized data to the team or supervisor. Participating in special projects (under direction) to identify procedural bottlenecks, gather data, and contribute to process improvement recommendations focused on compliance and efficiency. Providing routine liaison support by coordinating information requests, clarifying checklist expectations, and elevating non-standard issues to leadership. OR B. Have a master's or equivalent graduate degree; or 2 full years of progressively higher-level graduate education leading to such a degree; or LL.B. or J.D., if related in one of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, organization and management, or directly related field of study which demonstrates the knowledge, skills and abilities required by this position.(Note: Applicants who select this response must provide transcripts as verification of their education.) OR C. Have a combination of specialized experience and graduate level education as defined above which equals at least 100%. (e.g. 6 months of specialized experience and 1 year and 6 months of graduate level education (i.e. 41 quarter hours or 27 semester hours of education)). (Note: Applicants who select this response must provide transcripts as verification of their education). Applicants must carefully review the information in the "How You Will Be Evaluated" section for important information and instructions pertaining to the multi-hurdle assessment process for this position. Only experience and education obtained by the closing date of this announcement will be considered. TIME-IN-GRADE: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower grade, with few exceptions outlined in 5 CFR 300.603(b). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience

Education

If qualifying based on education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. Note: PDF Portfolio documents will not be processed or accepted as they appear as a one-page document. Only education from institutions which are accredited or pre-accredited/candidate for accreditation may be used to meet education requirements. FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html