Executive Assistant

About COFRA Holding AG

COFRA Holding AG is a family-owned group, headquartered in Switzerland, with operations in Europe, the Americas and Asia. COFRA has a diverse portfolio of investment businesses in private equity (Bregal Investments), real estate (Redevco) and asset management (Anthos Fund & Asset Management). Businesses and investments are also held in retail, clean energy and sustainable food.

Through business, COFRA strives to be a force for good in the world, a mission that began over 180 years ago. Today, we actively direct our expertise, energy and capital into businesses and investments that we believe have the potential to create superior value.

Help us enable exceptional leadership

We are looking for a highly organised, proactive and trusted Executive Assistant to support a global leader within COFRA.

This role sits at the heart of a fast-paced international environment and plays a critical part in ensuring priorities, stakeholders and business activities are managed seamlessly. You will act as a trusted partner, helping create focus, efficiency and structure while handling sensitive matters with professionalism and discretion.

Success in this role requires excellent organisational skills, strong judgement, attention to detail and the ability to build trusted relationships with stakeholders across different cultures and functions.

About the role

As Executive Assistant, you will provide comprehensive executive support across scheduling, stakeholder management, travel coordination, meeting preparation and business administration.

You will anticipate needs, proactively solve problems and ensure the smooth coordination of both day-to-day activities and longer-term priorities. The role also includes supporting special projects and managing confidential matters with the highest level of integrity.

What we can achieve together

Executive & Administrative Support

Manage and prioritise a complex executive calendar, including meetings, appointments and strategic priorities

Prepare, review and coordinate correspondence, presentations, reports and other business materials

Act as a key point of contact for internal and external stakeholders

Manage communications and ensure timely follow-up on requests and actions

Support the executive in balancing multiple priorities and commitments

Meeting & Event Coordination

Organise and coordinate meetings, workshops and events

Prepare agendas, materials and briefing documents

Capture key discussion points, actions and decisions where required

Track and follow up on agreed action items

Travel & Logistics

Coordinate domestic and international travel arrangements

Manage itineraries, accommodation, transportation and related logistics

Anticipate travel requirements and resolve issues proactively

Business & Project Support

Maintain confidential records, files and documentation

Conduct research and compile information for reports, presentations and decision making

Support special projects and ad hoc initiatives

Assist with the coordination of business and personal priorities where appropriate

Financial Administration

Process expense reports and invoices

Support budget tracking and reporting activities

Ensure administrative records remain accurate and organised

What you bring

2-3 years of experience as an Executive Assistant, Personal Assistant or in a comparable executive support role

Experience supporting senior leaders within a management, executive office or professional services environment

Bachelor's degree in Business Administration or a related field, or an equivalent combination of education and relevant experience

Exceptional organisational and planning skills

Strong prioritisation and time management capabilities

Excellent written and verbal communication skills

High attention to detail and accuracy

Strong stakeholder management and relationship-building skills

Sound judgement and problem-solving ability

Professionalism, integrity and discretion when handling confidential information

Proactive and resourceful approach with the ability to work independently

Strong digital literacy, including Microsoft Office and collaboration tools

Flexibility and adaptability in a dynamic environment

Languages

Fluent in English and German , both written and spoken

Dutch or additional European languages would be considered an advantage

Location & Working Arrangement

Please note: This role is based in Zug, Switzerland and requires close in-person collaboration with senior leadership and key stakeholders. Candidates should be prepared to work from the office up to five days per week , with office presence determined by the needs of the executive(s) and business priorities.

What we offer you in return

This is an opportunity to work closely with a senior global leader in a highly international and entrepreneurial environment. You will become a trusted partner within an organisation that values collaboration, integrity, professionalism and long-term thinking.

At COFRA, you will work alongside dedicated colleagues, gain exposure to a wide range of stakeholders and contribute directly to enabling leadership effectiveness across the organisation.

Don't meet every requirement?

We recognise that no candidate will bring experience across every aspect of this role from day one. If you are excited about the opportunity, have a strong foundation in executive support and are eager to learn, we encourage you to apply. We value curiosity, adaptability and a proactive mindset, and we are committed to supporting your continued development and success in the role.

COFRA is an Equal Opportunity Employer and does not discriminate on the basis of age, race, colour, sex, sexual orientation, gender identity, religion, national origin or disability. None of this gets in the way of hiring and retaining the best people.