Executive Assistant

Role Purpose:

We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and help keep our operations running smoothly. In this versatile role, you’ll manage calendars, communications, and day-to-day priorities for C-level leaders, while also taking an active role in office management and event coordination.

This role requires a high level of attention to detail and the ability to prioritize effectively in a dynamic environment. The role is onsite: 5 days a week, distributed between our Wollerau and Zurich office.

Key Responsibilities :

Manage and coordinate calendars for C-level executives, including scheduling meetings, appointments, and travel arrangements

Serve as the first point of contact for internal and external communications on behalf of leadership

Organize executive-level meetings, prepare agendas, and take meeting minutes when needed

Maintain clear records and documentation for executive schedules and company matters

Anticipate executive needs and proactively address administrative issues

Oversee general office management tasks, including supplies, facilities, and vendor coordination

Organize internal and external events, such as team offsites, leadership workshops, and client meetings

Candidate Profile:

Minimum 5 years of prior experience in a Personal or Executive Assistant role

Strong organizational and multitasking skills with the ability to prioritize effectively

Excellent verbal and written communication skills in English and German

Discretion and trustworthiness when handling sensitive information

Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) or equivalent tools

Strong time management and problem-solving skills

Nice to have:

Experience working with international teams or across time zones

Background in business administration, project coordination, or customer support

Interest or experience in the logistics, tech, or supply chain sector