Executive Assistant

Executive Assistant

Job Description: As an Executive Assistant to the Deputy Managing Director (DMD), you will provide high-level administrative and operational support to ensure the smooth functioning of the DMD’s daily activities. This role involves managing the MD’s schedule, handling sensitive information, facilitating communication within the organization, and supporting various projects.

Responsibilities

Calendar Management: Efficiently manage the MD’s schedule by organizing meetings, appointments, and travel plans while coordinating with internal and external stakeholders.

Communication Handling: Serve as the main point of contact for the MD, screening emails, calls, and other communications. Respond on behalf of the MD when necessary and ensure timely follow-ups.

Information Management: Manage confidential information with discretion and maintain organized records, including preparing reports, presentations, and necessary documentation.

Meeting Coordination: Plan and organize executive-level meetings, prepare agendas, take minutes, and ensure follow-up actions are communicated and executed effectively.

Travel Arrangements: Coordinate domestic and international travel logistics, including transportation, accommodation, and itineraries.

Project Support: Assist the MD in various projects by conducting research, compiling data, and providing administrative support to ensure project deadlines are met.

Relationship Management: Build and maintain positive relationships with key stakeholders, ensuring professional representation of the MD in all interactions.

Problem Solving: Address day-to-day issues independently and escalate problems to the MD when necessary.

Event Planning: Organize and coordinate company events, conferences, and functions involving the MD.

Personality Traits

Proficiency in Office Software (MS Office Suite)

Business report management and data analysis skills

Travel coordination expertise

Strong task and project management abilities

Excellent written and verbal communication skills

Technological proficiency

Research and data management skills

Well groomed & poised

Qualifications

MBA in any stream