Executive Assistant

Location: Mumbai

Experience: 7+ Years

Employment Type: Full-Time

Industry: Real Estate

Reporting To: Founder

About The Role

We are a Mumbai-based real estate company looking for an experienced Executive Assistant to work directly with the Founder .

You will be the Founder’s first point of contact and representative, responsible for protecting his time and ensuring that the right people, priorities, and issues reach him.

This is a high-ownership role requiring strong judgement, organisation, discretion, and confidence. You will manage the Founder’s calendar, travel, communication, coordination, and follow-ups while ensuring his day-to-day commitments run smoothly.

What You’ll Do Calendar & Priority Management

Manage the Founder’s calendar, meetings, appointments, and daily priorities

Organise schedules to ensure effective use of the Founder’s time

Coordinate meetings with internal teams and external stakeholders

Anticipate scheduling conflicts and resolve them proactively

Ensure important priorities and follow-ups are tracked through completion

Travel Management

Plan and coordinate domestic and international travel end to end

Manage flights, accommodation, transportation, itineraries, and other travel arrangements

Handle last-minute changes and unexpected situations with practical judgement

Maintain organised travel schedules and relevant documentation

Gatekeeping & Founder Support

Act as the Founder’s gatekeeper and first point of contact

Filter incoming requests and determine what requires the Founder’s direct attention

Route matters to the appropriate internal point of contact when required

Confidently and professionally decline or redirect requests when necessary

Protect the Founder’s time while ensuring important matters are addressed

Stakeholder Coordination

Coordinate across internal teams, staff, and external stakeholders on the Founder’s behalf

Communicate requirements and follow up on action items

Build effective working relationships with people across different levels

Ensure information reaches the right stakeholders accurately and on time

Documentation & Follow-Ups

Maintain well-organised records and documentation

Track meetings, commitments, action items, and follow-ups

Ensure pending matters are followed through to completion

Maintain clear and easily accessible information when required

Confidentiality & Discretion

Handle confidential and sensitive information with complete discretion

Maintain professionalism when dealing with internal and external stakeholders

Exercise sound judgement when managing sensitive matters on the Founder’s behalf

What We’re Looking For

7+ years of experience as an Executive Assistant

Based out of Mumbai

Prior experience working in a startup (Preferred)

Prior experience supporting a Founder or senior leadership is strongly preferred

Experience within a founder’s office, startup, or real estate company is preferred

Strong-minded and composed under pressure

Confidence to establish and maintain boundaries firmly but politely

Excellent interpersonal and stakeholder-management skills

Comfortable working with employees and stakeholders at every level

Highly organised with strong attention to detail

Strong documentation and follow-through

Ability to manage multiple priorities without losing track of important details

High level of discretion and confidentiality

Digitally inclined and comfortable using:

Calendars

Email

Productivity tools

Collaboration tools

Some travel experience and broader exposure to planning complex itineraries

The Ideal Candidate

We’re looking for someone who can do much more than manage a calendar.

You should understand how to protect a Founder’s time, prioritise competing requests, coordinate with different personalities, and make practical decisions independently .

You should be confident enough to say no when necessary, composed enough to handle pressure and last-minute changes, and organised enough to ensure commitments and follow-ups never fall through the cracks.

Above all, you should be someone the Founder can trust to represent him professionally and handle sensitive information with complete discretion.