Facilities, Compliance & Office Coordinator

At GF, we develop market-leading solutions that ensure water, gas, and other essential fluids flow safely to support cities, industries, and everyday life.

We are seeking an experienced Facilities, Compliance & Office Manager to join our GF Building Flow Solutions (Uponor LTD) UK team. The role will lead the day-to-day management of our UK office environment, compliance programmes, quality systems and workplace operations.

This is a broad and varied role with responsibility for facilities management, health & safety, ISO management systems, supplier and customer compliance, IT coordination, fleet administration and office operations.

Working closely with UK Leadership and key stakeholders, you will ensure the business operates safely, efficiently and in compliance with company, customer and regulatory requirements, while delivering a positive and effective workplace environment.

What will you be doing?

Compliance & Quality Management

Manage industry accreditations and customer compliance requirements including Achilles, CHAS, Constructionline and customer pre-qualification schemes

Maintain ISO 9001 and ISO 14001 management systems and support ISO 45001 requirements

Coordinate internal and supplier audits and ensure corrective actions are completed

Maintain the Integrated Management System (IMS) and develop UK-specific policies, procedures and processes

Health & Safety

Coordinate H&S compliance, risk assessments, training records and safety documentation

Manage fire safety systems, drills, alarm testing, extinguisher maintenance, PAT testing and legionella monitoring

Conduct DSE assessments, accident investigations and monitor driver safety compliance

Manage PPE, first aid provisions, contractor safety and office/site safety requirements

Facilities & Office Management

Oversee office facilities, maintenance and workplace services including cleaners, security, waste, utilities, archive storage, air conditioning and plant services

Manage supplier contracts and service providers

Act as keyholder and primary liaison with landlords, business park management and contractors

Coordinate repairs, office moves, signage, workplace improvements and day-to-day office operations

IT, Systems & Onboarding

Provide first-line coordination for IT equipment, mobile phones and user support

Manage IT asset inventories and liaise with external IT support providers

Administer SharePoint access, SAP Concur and company credit card processes

Deliver onboarding training covering IT systems, health & safety, vehicles and company processes

Fleet, Events & Business Support

Coordinate with fleet management company on administration including vehicles, licence checks, fuel cards and driver documentation

Support management reporting, meetings, audits and business compliance activities

Organise all staff events, conferences, travel, accommodation and visitor arrangements

This job description may be reviewed and amended in line with organisational developments and business needs.

What will you need?

IOSH and/or NEBOSH qualifications are essential

Internal Auditor qualifications are desirable

Experience in facilities, office management, compliance, H&S or business operations

Working knowledge of ISO management systems and auditing processes

Strong contractor, supplier and stakeholder management skills

Excellent organisational skills with the ability to manage multiple priorities

Strong Microsoft 365 and general IT systems knowledge

What you will get:

Salary: £Competitive + bonus + Health Cash Plan

Location: GF BFS UK Head Office, Watford

Role Type: Office-based with flexibility as required

Please note: We do not hold a sponsor license therefore only apply if you are a UK citizen or hold a valid visa.

Contact person:

Tejal Patel
Senior HR Specialist
[email protected]

Please submit your application via the ‘Apply’ button. The recruiter’s email is for enquiries only.