Finance Assistant

Deadline for Applications

September 30, 2026

Hardship Level

A (least hardship)

Family Type

Family

Residential location (if applicable)

Grade

GS4

Staff Member / Affiliate Type

General Service

Reason

Regular > Regular Assignment

Target Start Date

2026-10-01

Standard Job Description

Finance Assistant

• Organizational Setting and Work Relationships
• The Finance Assistant is normally supervised by an Admin or Finance Officer who defines work objectives and provides regular advice and guidance. The incumbent's workload and the assignments will remain under constant scrutiny and direction of the supervisor. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.

The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials and suppliers to exchange information.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity.

• Duties
• - Financial transactions and reconciliations are processed in line with relevant policies and procedures.
• - Assist newly arriving or departing international staff members on opening/closing bank account; process their entitlement upon assignment.
• - Compile and verify budget and accounting data by checking files, calculating expenditure and estimating projections.
• - Issue PO and non-PO vouchers including monthly salaries of UNHCR staff, daily subsistence allowance to staff going on official missions, cost of air-tickets, requisitions of goods and services based on agreements with the suppliers, office running common cost, rental and salary advances, lease agreements of UNHCR offices, etc.
• - Process on-line bank transfers ensuring that bank accounts of staff and suppliers are complete.
• - Liaise with other functional units who work closely with Finance Unit on relevant issues.
• - If applicable, may be required to assist in the preparation of the VAT refund submissions and monitoring of the reimbursable amounts.
• - Maintain efficient and timely archiving system of physical and electronic files to ensure that all documents are accounted for.
• - May be assigned as the custodian of the office petty-cash.
• - Draft routine correspondence.
• - Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.

• - Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• - Perform other related duties as required.

Minimum Qualifications

• Years of Experience / Degree Level
• For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

• Field(s) of Education
• Not applicable.

• Certificates and/or Licenses
• Finance; Business Administration; Accounting;
• (Certificates and Licenses marked with an asterisk* are essential)

• Relevant Job Experience
• Essential
• Good Computer skills.

• Desirable
• Knowledge of MSRP PeopleSoft application or similar software. Good knowledge of UNHCR financial rules, regulations, procedures and processes. Completion of UNHCR learning programmes or specific training relevant to the functions of the position.

• Functional Skills
• *IT-Computer Literacy
• IT-Enterprise Resource Planning (ERP)
• (Functional Skills marked with an asterisk* are essential)

• Language Requirements
• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Under the supervision of HR Associate, the Finance Assistant is responsible for assisting the UNHCR Korea PSP team in the implementation of finance management, general HR, and ICT support tasks. The supervisor will provide general guidance and work plans for identifying priorities and appropriate approaches. Work is controlled for meeting expected results and conformity to policy and procedures.

Contacts on finance/human resources/ICT support related issues are mainly with DPM, DRM, GSS and the Divisional Sections/Units at HQ and Regional PSP Office. External contacts are with local suppliers as well as the Regional UNOPS office based in Bangkok, Thailand.

Additional duties not included in the standard Job Description of the Finance Assistant are as follows;

• •PSP related payments are made in timely fashion in accordance with the UNHCR Financial Rules & regulations, manage registration of suppliers of UNHCR;
• •Record invoices in Cloud ERP, prepare monthly replenishment request, handle supply chain management related tasks where required;
• •Assist in preparing the annual budget (including reforecasting) in consultation with his/her supervisor and other staff and preparing budget including staffing (staff and AWF) and ABOD budget, draft monthly Expense Report for budget monitoring;
• •Provide support for PSP Official business travels in accordance with the UNHCR Travel Policy;
• •Process payroll payments for AWF and interns (for UNOPS LICA, review and verify payroll report provided by UNOPS Regional Office);
• •Provide overall support in recruitment, onboarding and offboarding procedures for local staff (including AWF, Interns and ICs) and maintain staff contracts where applicable;
• •Provide support for overall benefits and entitlements administration of staff and process diverse staff-related payments;
• •Handle capacity building programs- PSP Induction, PSP Onboarding program and other work-related development courses support;
• •Provide relevant ICT support including the end-users support (providing and returning of IT equipment upon joining and separation), needs assessment and software licenses related matters in timely manner;
• •Perform any other duties as required.

Additional Languages: Korean (Mandatory)

• Additional Relevant Skills
• SK000018 HR-Recruitment & Vacancy Management procedure- Mandatory
• SK000331 TR-UNHCR Learning Policy and Guidelines- Desirable
• SK000215 HR-Staff Administration- Mandatory
• SK000048 FI-Finance- Mandatory

Required languages (expected Overall ability is at least B2 level):

Korea