HR Employee Lifecycle & Documentation Specialist

Job Description

MiTek® is a global provider of building solutions for the residential and commercial construction industries. Utilizing software, services, engineered products, and automated manufacturing equipment, MiTek partners with clients to accelerate their genius and deliver breakthroughs in building.

With a rich 60-year history and a network of 6,500 team members worldwide, MiTek pairs local expertise with global capabilities. As a Berkshire Hathaway (NYSE: BRK-A, NYSE: BRK-B) company since 2001, MiTek has a record of continuous growth and innovation.

Learn more at www.mii.com .

JD: HR Employee Lifecycle & Documentation Specialist

A. Key Responsibilities

1. Employee Onboarding Administration

· Prepare employment contracts, probation agreements, and onboarding documents.

· Coordinate new hire documentation and ensure completion before start date.

· Create and maintain employee personnel files in both physical and electronic formats.

· Verify employee information and supporting documents for completeness and accuracy.

· Coordinate onboarding approvals and documentation workflow with relevant stakeholders.

· Ensure all new hire records are properly entered and maintained in HR systems.

2. Employee Lifecycle Changes

Manage all employee documentation relating to employment changes, including:

· Promotion letters

· Salary adjustment documents

· Employment status changes

· Contract renewals and amendments

· Working time or workplace changes

Responsibilities include:

· Preparing required documentation.

· Ensuring effective dates are correctly recorded.

· Maintaining accurate employee records.

· Coordinating with managers, HR Business Partners, Payroll, and employees.

3. Offboarding Administration

· Process resignation and termination documentation.

· Prepare separation letters

· Ensure all employee records are updated accurately.

· Track completion of offboarding physical activities.

· Coordinate with Payroll, IT, Facilities, and managers regarding employee departures.

· Ensure all documentation complies with labor regulations and company requirements.

4. Personnel File & Document Management

· Maintain accurate, complete, and audit-ready employee files.

· Organize and archive employee documents according to company policies.

· Monitor document retention requirements.

· Conduct periodic audits of personnel files to ensure data quality.

· Identify and resolve documentation discrepancies.

5. Data Accuracy & Compliance

· Ensure employee information is accurate across HR systems and personnel records.

· Support compliance with labor regulations and internal policies.

· Perform regular data validation and reconciliation checks.

· Maintain confidentiality of employee information.

· Support internal and external audits.

6. Process Governance & Continuous Improvement

· Follow established HR operational procedures and service level agreements.

· Recommend improvements to streamline documentation processes.

· Contribute to improving data quality and operational efficiency.

B. Competency

Exceptional Attention to Detail

• •Strong Organization Skills
• •Process-Oriented Mindset
• •Confidentiality

C. Preferred Background

· 2-3 years of experience in HR Administration, HR Operations, Personnel Administration, HR Shared Services, or Employee Lifecycle Management.

· Experience managing labor contracts and employee records.

· Experience working in manufacturing companies, factories, industrial parks, or high-volume workforce environments is highly preferred.