Lead Document Controller

Job Summary

The Document Control Lead/Manager oversees the document management system within an organization, ensuring all technical, regulatory, and business documents are properly created, reviewed, approved, distributed, and archived according to company and industry standards.

Key Responsibilities

1. Document Management System (DMS) Oversight

• •Develop and maintain document control procedures and workflows
• •Ensure version control and document integrity across all records
• •Manage electronic workflow, transmittals in the document systems
• •Maintain traceability of document changes and approvals

2. Quality & Compliance

• •Ensure documents comply with relevant standards like ISO...
• •Support internal and external audits

3. Document Lifecycle Control

• •Control creation, review, approval, distribution, and archival of documents
• •Maintain master document registers

4. Team Coordination

• •Supervise document control staff or coordinators
• •Train employees on document control procedures
• •Coordinate with engineering, QA/QC, procurement, and project teams

5. Stakeholder Support

• •Provide controlled access to documents for internal/external stakeholders
• •Respond to document requests in a timely manner
• •Ensure confidentiality of sensitive documents

6. System Improvement

• •Implement and improve document management software/tools
• •Digitize paper-based systems where applicable
• •Optimize workflows for efficiency and compliance

Required Skills & Competencies

• •Strong knowledge of document management systems (e.g. EDMS tools, SharePoint, Aconex)
• •Attention to detail and organizational skills
• •Knowledge standards and compliance requirements
• •Strong communication and coordination skills
• •Ability to manage large volumes of technical documentation
• •Proficiency in MS Office and database systems

Education & Experience

• •Bachelor’s degree (any relevant field such as Engineering, Business Administration, Information Management)
• •10+ years of experience in document control & management systems
• •Experience in industries like Mining & Metals, Oli & Gas, Manufacturing Construction with Engineering, EPC/EPCM background is often preferred
• •Certified Document Controller (CDC) will be an advantage.