Legal Assistant

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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Legal Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Legal Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

Legal & Administrative Support:

Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos.

Store, manage, and maintain legal files and confidential case documents.

Coordinate with legal counsel or firm staff on case progress and requirements.

Executive-Level Assistance:

Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.

Monitor internal projects, conduct team communications, and organize company or case data.

Handle sensitive and confidential information with discretion.

Client & Case Coordination:

Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages.

Conduct client communication via phone and email for scheduling, updates, and general inquiries.

Assist in tracking case deadlines, hearing schedules, and deliverables.

Financial & Reporting Tasks:

Create and send client invoices, track payments, and record expenses.

Assist in preparing payroll and tracking billable hours.

Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.

Travel & Logistics:

Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.

Ensure all bookings align with client preferences and schedules.

CRM & Systems Management:

Update and maintain data in CRMs and case or project management platforms.

Support marketing and business development campaigns by organizing and inputting lead/client data.

Content & Communication Management:

Upload documents or media to online platforms, maintain profiles, and manage online reputation.

Create presentations and summarize documents for executive briefings.

Ad Hoc Tasks:

Handle a variety of admin, operational, or legal-related support tasks as needed.

Qualifications:

Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives

Background or experience working in a law firm or handling paralegal duties is highly preferred

Bachelor’s degree or certificate in paralegal studies, business admin, or any related course (required)

Excellent English communication skills, both written and verbal (at least B2 level)

Strong phone, email, and instant messaging communication skills

Outstanding organizational and time management skills

Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems

Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)

Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana) is a plus

Proactive, detail-oriented, and comfortable working independently

Willing to work on a graveyard shift aligned with U.S. business hours

Technical Requirements:

USB Headset with Noise Cancellation feature

Working Webcam

Computer with at least 1.8 GHz processor and at least 4GB RAM

Main Internet Service Speed: at least 25 Mbps cable connection

Backup Internet Service Speed: at least 10 Mbps

Benefits:

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Exceptionally Supportive Team

Opportunities for Career Growth

Fun Work Environment

Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary Package (with HMO):

Entry Level (1-3 years of experience): Up to PHP 53,000

Intermediate Level (3-5 years of experience): Up to PHP 64,000

Expert Level (5+ years of experience): Up to PHP 80,500

Please note:

Only qualified candidates will be invited to take the assessment & scheduled for an interview.

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