NSHE Specialist 1 - Admissions and Records

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• •Required attachments are listed below on the posting. Y our application will not be considered without the required attachments.

​ If you need assistance or have questions regarding the application process, please contact:

• Human Resources
• humanresources@wnc.edu
• (775) 445-4237
• 2201 West College Parkway
• Carson City, NV 89703

Job Description

Western Nevada College is recruiting for a NSHE Specialist 1. The purpose of this position is to serve as the Module Lead for the Academic Advisement (AA) portion of the PeopleSoft Student Services Module located on the Western Nevada College campus, to serve as the college Transfer Credit Evaluator, and posting degrees. As the Module Lead for AA, this position will represent WNC in the shared instance throughout NSHE, maintain and update audit reports, and trouble-shoot technical problems with PS software. As the Transfer Credit Evaluator, this position will evaluate transcripts and post transfer credit to student's WNC transcript. This position also determines if requirements are met and posts degrees and certificates of achievements for each graduate who fulfills all requirements. All aspects of this position require a great deal of responsibility, initiative, technological expertise, problem-solving, the ability to communicate effectively with two separate departments, and to network effectively with staff supporting other AA modules within the shared instance.

Duties and Responsibilities

Academic Advisement Module:

Module lead for AA module. Test bundles and modifications and s i gns off for college. Represent WNC in the A A-A SG meetings. Monitors security ass i gnments for AA module. Build coding schemes and program advisement reports for all new degree programs. Maintain and update advisement reports for all existing degree programs. Trouble-shoot and reprogram audit reports that are not running correctly. Train users on how to run and interpret advisement reports. Research solutions to problems using the academic advisement module on the HEUG website and with other institutions on the listserve. Keep Director of Admissions and Records and Director of Counseling informed on all aspects of academic advising. Enter student exceptions. Keep appropriate staff up to date on changes, enhancements, problems and training.

Transfer Credit Evaluation:

Process Petition for Credit Evaluation forms. Verify that data from original transcripts were entered correctly, including grades and units. Evaluate transfer courses using TES (Transfer Credit Evaluation System). Post transfer credit to student's record and verify that the student is not receiving duplicate credit. Notify student when evaluation is completed or if additional information is needed. Create, update and correct transfer credit rules.

Process / Post Applicant s/ Graduates:

Run advisement report for each graduation applicant and verify if applicant is ready to graduate. Post any transfer credit or break down any previous bulk transfer credit that may be needed to fulfill degree requirements. Sign off for applicants ready to graduate, noting any in progress requirements. Determine if requirements are met and post degrees and certificates of achievements for each graduate who fulfills all requirements. Refer problems to Registrar.

Essential Qualifications

This position requires Bachelor’s degree from an accredited college or university and one (1) year of relevant experience; OR

Graduation from high school or equivalent education and three (3) years of program support experience equivalent to an Administrative Assistant III in Nevada state service which included applying complex laws and regulations, composing written materials and maintaining records; OR

An equivalent combination of education and experience as described above

Preferred Qualifications

Experience working in a higher education setting

Experience with PeopleSoft Student System

Experience with TES (college source database to research course descriptions)

Experience with OnBase

Experience with academic advising and transfer credit evaluation

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Department Contact Information:

Chelsie Hamtak, Director of Admissions and Records: chelsie.hamtak @wnc.edu or 775-445-3273

Compensation Grade

Grade 31

Minimum: Grade 31 Step 1 $54,434.16 annually

The classified employee pay scale is divided into 10 steps within each grade. Most employees start at a step 1 and are eligible for an annual step increase with satisfactory performance, until they reach the maximum, step 10. Salary placement above a Step 01 at initial appointment is determined based on the candidate’s qualifications, internal equity and budgets, and Nevada Administrative Code.

Classified employees are eligible for any legislatively approved cost of living increases (COLA).

To view the classified compensation schedules, please visit: Classified Compensation . Select Salary schedule, PP01.

BENEFITS

Retirement – Public Employees’ Retirement System of Nevada (PERS) Employees are required to participate in The Public Employees’ Retirement System of Nevada (PERS) upon hire, a defined benefit plan. Members are eligible for retirement benefits after a 5-year vesting period. Employees contribute under either a post-tax plan, with the employee and college each contributing 19.25% of the employee’s salary (38.5% combined contribution); or under a pre-tax plan with the college contributing 36.75% of the employee’s salary on their behalf with employees paying for their half of the PERS contribution through a pre-tax salary reduction. For information on contribution rates, please visit: NV PERS Contribution Rates . Please visit the Benefit Estimator Retirement Calculator for more information.

The Nevada System of Higher Education (NSHE) does not participate in the federal Social Security System but does contribute to the federal Medicare program. This means that while you are employed by NSHE neither you nor NSHE contribute to Social Security and you do not earn a Social Security benefit.

Health insurance options including dental, vision and life insurance - Health Insurance

Voluntary supplemental retirement plans, both pre-tax and Roth options available (403b, 457b plans) – Voluntary Retirement Savings

Generous annual leave (15-days annually), sick leave (15-days annually), 12 paid holidays - Classified Benefits

Workers’ compensation is paid 100% by the employer. It covers employees in the event of work-related injuries.

ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff - EAP Program

Voluntary benefits including: accident, disability, legal services, and more – Voluntary Benefits

Perks of Working at WNC

Beautiful campus located along numerous biking and walking trails

The WNC Fitness Center offers Faculty and Staff memberships - WNC Fitness Center

Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System. Child Development Center

Free parking and plenty of it!

No State income tax!

Education Benefits for Classified Employees and Family Members

WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. More information can be found in the Classified Tuition Reimbursement Policy .