Office & People Operations Coordinator

Join Contoro Robotics – Revolutionizing Warehouse Automation with Cutting-Edge Robotics

At Contoro Robotics , we're on a mission to solve labor challenges through advanced robotic solutions. Headquartered in Austin, TX , our fast-growing startup is transforming the supply chain industry with our flagship warehouse automation technology. Our team is made up of top-tier experts in robotics, AI, and logistics , working together to push the boundaries of automation.

We’re looking for talented and ambitious individuals to join us on this journey—helping shape the future of robotics while growing alongside a world-class team. If you're passionate about innovation, problem-solving, and making a real-world impact, we want to hear from you!

About the Role

We're looking for an Office & People Operations Coordinator to keep our office running and own the employee experience from first interview through last day. This is a highly visible, in-person role: you'll be the first face visitors see, the person new hires meet on day one, and the go-to for everything from a broken HVAC unit to a new hire's paperwork. It suits someone organized and proactive who can move between facilities logistics and confidential HR work in the same hour. Contoro is a fast-growing company. You will also find multiple career opportunities if you are passionate and capable.

Key Responsibilities

Office & Facilities

Run day-to-day office operations and keep the workplace organized and functional

Own vendor and building-management relationships, facility repairs, and office maintenance

Manage supplies, equipment, snacks, mail, and deliveries; support procurement as needed

Greet visitors and coordinate company events, lunches, and team activities

Onboarding & Offboarding

Own onboarding from offer acceptance through day one in our HR system

Set up system access, workspaces, and equipment; run office tours and orientation

Complete employment eligibility verification and maintain accurate employee records

Coordinate offboarding, including documentation, access, and equipment return

Recruiting Coordination

Coordinate interviews, phone screens, and candidate communication in our applicant tracking system

Keep candidates, hiring managers, and interviewers aligned throughout the process

Support offer letters and pre-employment documentation

HR & Administrative Support

Answer employee questions on policies, benefits, payroll, and HR processes

Support benefits enrollment and keep HR policies and handbooks current

Manage correspondence, company records, and internal communications

Provide administrative support to the CEO and broader team, and assist with special projects

Qualifications

High school diploma required; bachelor's degree preferred

Experience as an office manager, administrative assistant, HR coordinator, or in a related role

Proficiency in MS Office (Word, Excel, PowerPoint)

Excellent time management, organization, and prioritization skills

Excellent written and verbal communication skills

Sound judgment and discretion handling confidential employee information

Available onsite Monday through Friday, 7:30 AM – 3:30 PM

Nice to Have

Experience with an HRIS (Rippling or similar) and an applicant tracking system (Ashby or similar)

Experience with spend management or recognition platforms (Ramp, Nectar, or similar)

Experience with Atlassian tools (Confluence, SharePoint)

Prior HR or recruiting coordination experience at a startup or high-growth company

Bilingual in Korean, Spanish, or Chinese

*Recruitment Agencies: Please do not contact our employees regarding this role. We partner with a select group of approved recruiting firms and do not accept unsolicited outreach or candidate submissions.