Patient Account Representative

Job Number:

34786

Location:

Phoebe Putney Memorial Hospital

Street Address:

417 W 3rd Ave

City, State:

Albany, Georgia

Zip Code:

31701

Department:

PPMH PATIENT ACCOUNTING

Shift:

First Shift

Job Type:

Full time

Posted Date:

2026-10-01

Job Description Summary:

Description:

• Job Summary
• Processes and monitors billing and follow up of claims submitted for payment to insurance payors, governmental payors and state agencies.
• Qualifications
• High School Diploma or GED (Required)

• Work Experience
• 2 - 3 years a structured business environment (Required)
• 2 - 3 years hospital, Physician office or insurance environment (Preferred)

• Licenses and Certifications
• Required Certifications/Licensures: None

• Essential Functions
• ATTENTION TO BILLING DETAIL - PATIENT ACCOUNT REP:
• Prepares billing and follow ups on claims in a timely manner.
• Performs accurate and timely billing and account reviews ensuring that accurate information has been reviewed before sending to applicable payors or state agencies.
• Conducts account review ensuring accurate billing information, enters and revises information as needed prior to claim being submitted.
• Prepares adjustment bills, rebills, reprints claims and/or other source documents.
• Processes failed claims in biller work file according to carrier specific requirements.
• Coordinates with concurrent review precert nurse and/or admitting staff on precertification requirements.
• Prepares daily productivity reports.

• CUSTOMER SERVICE - PATIENT CLAIM ISSUES:
• Serves as liaison between patient, employer, and carrier in resolving claim issues.
• Communicates with patient, employer and carrier regarding claim status.
• Processes patient inquiry requests within 24 hours.
• Assists with Customer Service coverage duties as need arises.

• KNOWLEDGE OF BUSINESS OFFICE DEPARTMENT GUIDELINES AND PROGRAMS:
• Demonstrates knowledge of ever changing payer guidelines and regulations, programs and machines used.
• Demonstrates mastery of computer programs and office machines used. Strong Performance includes mastery of the following skills, tasks and behaviors.
• Creates and maintains via account notes, all correspondence, whether written or verbal, including discussion with carriers, patients or guarantors. Scans correspondence into the ChartMaxx system.
• Submits Medicare Credit Balance Report quarterly, necessary to ensure that Phoebe Putney Memorial Hospital remains compliant with CMS rules and regulation.
• Attends seminars and education relating to Medicare, Medicaid and Commercial.
• Attends and participates in hospital and departmental staff meetings.

• DOCUMENTATION:
• Documents and submits required information and data in a timely fashion.
• Clearly and accurately documents designated processes, policies, products, service offerings, etc.
• Ensures that documentation is tailored to expected readers / users.
• Uses correct terminology.
• Conforms to required style and format.

• Additional Duties
• Adheres to the hospital and departmental attendance and punctuality guidelines.
• Performs all job responsibilities in alignment with the core values, mission and vision of the organization.
• Performs other duties as required and completes all job functions as per departmental policies and procedures.
• Maintains current knowledge in present areas of responsibility (i.e., self education, attends ongoing educational programs).
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs.

• For non-clinical areas, has attended training and demonstrates usage of age- specific customer service skills.
• Wears protective clothing and equipment as appropriate.