Payroll & PIC Operations Specialist (Part Time)

Universal Music Canada is Canada’s leading music company, engaged in recorded music, music publishing, merchandising, and audiovisual content. Home to the most comprehensive catalogue of recordings and songs across every musical genre, UMC is committed to artistry, innovation and entrepreneurship in broadening opportunities for our artists on both the domestic and world stages as well as creating new experiences for fans.

Universal Music Canada is part of Universal Music Group, the world leader in music-based entertainment.

We are searching for creative, innovative, and passionate people to fill a current vacancy on our team. If you love music and are excited about joining this amazing organization, we would love to meet you!

Payroll & PIC Operations Specialist - Part Time

S c hedule expectations (2–3 days/week or 20–25 hours)

How we LEAD:

We are looking for a detail-oriented and collaborative payroll professional with a passion for delivering exceptional employee experience to join our People, Inclusion & Culture (PIC) team. The Payroll & PIC Operations Specialist will manage end-to-end payroll operations while supporting people processes across multiple provinces, ensuring accuracy, compliance, and operational excellence. The role will play a key role in enhancing payroll systems, supporting employees, and driving continuous improvement by demonstrating accountability, precision, collaboration, and a commitment to service excellence.

How you’ll CREATE:

Payroll Operations

Manage end-to-end payroll processing across Ontario, British Columbia, Alberta, and Quebec using Workday and ADP Workforce Now, ensuring accuracy, completeness, and timeliness

Process and validate hire to retire payroll data including earnings, deductions, bonuses, commissions, and retroactive adjustments

Execute payroll runs and ensure appropriate approvals and controls are in place

Investigate and resolve payroll discrepancies in a timely manner

Compliance & Reporting

Ensure compliance with federal and provincial payroll legislation, including CRA and Revenue Québec requirements

Prepare and remit payroll deductions including CPP, EI, income tax, QPP, QPIP, and CNESST

Support year-end processing including T4s, RL-1s, and related filings

Reconcile payroll reports to general ledger outputs and prepare payroll journal entries

Maintain documentation and processes in alignment with SOX (Sarbanes-Oxley) compliance and internal controls

Responsible for the payroll taxation, reporting, and compliance of employee equity compensation programs, including stock options, Restricted Stock Units (RSUs), Performance Share Units (PSUs), and other share-based awards. Ensures accurate withholding, payroll processing, tax reporting, and regulatory compliance across applicable jurisdictions while partnering with the Stock Plan Administrator

Support internal and external audits by providing required payroll data and documentation

Benefits & Pension Administration

Administer employee benefits and pension programs in collaboration with the team

Coordinate with third-party providers to ensure accurate deductions and employer contributions

Reconcile benefits and pension invoices and maintain accurate records

Support employee inquiries related to payroll

People Operations & Systems Support

Validate data integrity across Workday and ADP, ensuring accurate employee and payroll records

support employee lifecycle transactions and system updates

Run and analyze payroll and HR reports as required

Identify opportunities for process improvements and automation across payroll and systems

Effectively and responsibly use approved AI technologies to enhance productivity, improve decision-making, and support business objectives. Applies critical thinking to validate AI-generated outputs, protects confidential information, complies with organizational AI governance and privacy requirements, and continuously develops knowledge of emerging AI capabilities relevant to the role.

Contribute to documentation, testing, and continuous improvement initiatives

Employee Support

Respond to payroll-related inquiries with a strong focus on the employee experience

Provide guidance to employees and internal stakeholders on payroll processes and policies

Other duties and projects as assigned.

Bring your VIBE:

5 - 7 years of Canadian payroll experience, including multi-province payroll (ON, BC, AB, QC required)

Proven experience managing full-cycle payroll processing

Hands-on experience with Workday and ADP Workforce Now payroll systems (required)

Strong knowledge of Canadian payroll legislation, tax and regulatory requirements

Experience administering benefits and pension plans

Knowledge of SOX compliance and internal controls

PCP (Payroll Compliance Practitioner) designation

Exceptional attention to detail and accuracy

Strong analytical and problem-solving capabilities

High level of discretion handling confidential information

Ability to manage multiple priorities in a, deadline-driven environment

ability to work both independently and collaboratively

Proficiency in Excel and reporting tools

Positivity, passion, a competitive edge, and opinions you can stand behind

Bold, ambitious, creative thinking; an entrepreneurial style and a growth mindset

Excellent communication skills anchored by honesty, approachability, and an open mind

What We Offer:

Competitive hourly compensation

Flexible part-time schedule

Wellness Program

Employee Ticket Box

Collaborative and dynamic team environment

Opportunity to contribute to process improvements and systems optimization

Work from our Liberty Village Toronto office

This job description provides a general overview of responsibilities and is subject to change.

Universal Music Canada is committed to equity, diversity, and inclusion, and strongly welcomes and encourages applications from Indigenous Peoples, people of colour, women, persons with disabilities, people who are 2SLGBTQIA+, and people from other diverse communities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Job Category:

People, Inclusion & Culture

Salary Range:

$35.00 - $42.00/hour

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.