Project Management Officer

Project Management Officer - Energy and Sustainable Business Program

This is a hybrid position which requires 8 days per month in the office. You will be based in our office in WRI Indonesia, Jakarta. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.

Program Overview

The Energy and Sustainable Business (ESB) program works to accelerate Indonesia’s transition toward a low-carbon economy while supporting continued economic development. In support of Indonesia’s net-zero emissions and energy transition goals, we work across both the demand and supply sides of the energy system: helping businesses reduce emissions and access cleaner energy, while also advancing the broader conditions needed to accelerate renewable energy deployment. In collaboration with industries and industrial parks, business associations, key ministries, PLN, financial institutions, and other partners, we provide technical assistance and capacity building to businesses, support policy and regulatory improvements that enable greater renewable energy integration into the grid, and help strengthen the investment ecosystem needed for renewable energy projects to scale. Combining policy and technical expertise with WRI’s convening power, the program seeks to bring together government, businesses, utilities, investors, and other stakeholders to translate Indonesia’s energy transition ambitions into concrete action, investment, and measurable emissions reductions.

One of our projects, MENTARI, is a UK–Indonesia low-carbon energy partnership delivered by the Humanis–WRI Indonesia Consortium. The program aims to strengthen Indonesia’s renewable energy enabling environment through two mutually reinforcing strands: Policy Reform and Investment Support. Gender Equality, Disability, and Social Inclusion (GEDSI), environmental and social governance, adaptive management, and institutional capacity strengthening are embedded across program delivery. Through the Investment Support Strand, MENTARI aims to improve project readiness and bankability, increase the visibility of credible renewable energy opportunities, strengthen connections between project sponsors and capital providers, and increase the likelihood that selected projects progress toward due diligence or financing discussions. The program will engage stakeholders, including Ministry of Energy and Mineral Resources (MEMR), PLN, the Ministry of Investment/BKPM, PT SMI, IIF, commercial banks, development finance institutions, climate and impact investors, renewable energy developers, industrial estates, corporate energy users, technology providers, and relevant industry associations.

Through this project, we aim to address the barriers of RE deployment through a structured pipeline-to-investment pathway. The project will refresh, validate, and prioritize renewable energy project opportunities from existing and new pipelines; conduct project screening and investment-readiness diagnostics; deliver targeted technical assistance and project preparation support; explore bundling and aggregation mechanisms; develop investor-relevant project materials; and facilitate engagement with financiers, investors, corporate off-takers, government institutions, and other market actors.

Job Highlight

The Project Management Officer will provide day-to-day project management and delivery support to the MENTARI Investment Support Strand. The role will support the project team in maintaining delivery discipline across workplans, technical-assistance assignments, procurement documentation, project records, reporting inputs, stakeholder coordination, and programme administration.

The Officer will support effective project implementation by coordinating administrative and project management processes and ensuring that technical and investment-support activities are well documented, traceable, and delivered on schedule. The position will prepare first drafts and administrative sections under technical direction, maintain project files and trackers, coordinate routine follow-up with consultants and stakeholders, and assist in preparing reporting evidence and management updates.

The position will be based in Jakarta with an office-flexible work arrangement and will require travel to project locations across Indonesia. In support of WRI’s commitment to diversity, equity, and inclusion, this position will ensure that GEDSI and ESG considerations are meaningfully incorporated into project selection, preparation, stakeholder engagement, and investment decision-making.

What You Will Do

Project Planning and Delivery Coordination

Assist in maintaining the Investment Support workplan, action tracker, decision register, project calendar, and key deadlines, and follow up with responsible team members on overdue actions.

Support weekly portfolio and delivery reviews by consolidating project status, risks, dependencies, decisions required, and next actions from the Investment Support team.

Coordinate routine internal and external follow-up required to keep project-screening, technical-assistance, consultant, and stakeholder activities moving according to agreed timelines.

Support scheduling and coordination of technical meetings, consultations, workshops, and project reviews in coordination with the Project Assistant and programme operations team.

Procurement Management

Support in preparing first drafts and administrative sections support documents, procurement trackers, and related documentation under the technical direction of the Investment Support Manager/Lead and in coordination with WRI Procurement.

Assist in maintaining an up-to-date tracker of technical-assistance assignments, procurement status, contract/framework scope, deliverables, payment/acceptance milestones, and responsible consultants/vendors.

Help to check the administrative completeness of consultant submissions and supporting documents before routing them for technical review, procurement action, clearance, acceptance, or payment.

Assist in maintaining clear audit trails for assignment approvals, BEJ/Humanis clearances where applicable, technical acceptance, and final deliverable documentation.

Documentation, Reporting, and Information Management

Maintain structured electronic project files, including project profiles, screening records, data requests, consultant deliverables, meeting notes, approvals, correspondence, and reporting evidence.

Support preparation of monthly/quarterly programme reporting inputs by consolidating activity status, project evidence, deliverables, risks, stakeholder engagement records, and other required information.

Maintain relevant stakeholder/contact lists, engagement records, attendance records, meeting minutes, and follow-up actions in coordination with the Engagement/Communications and MREL teams.

Support the Investment Support team in maintaining information required for programme MREL, risk, finance, GEDSI, and communications processes, without creating parallel systems where programme-wide tools already exist.

Prepare routine management summaries, trackers, tables, and presentation inputs using agreed MENTARI templates.

Stakeholder and Team Coordination

Coordinate routine communications and scheduling with project developers, consultants, financiers, development partners, government counterparts, and other stakeholders as directed by the Investment Support Manager/Lead.

Prepare meeting packs, agendas, background materials, action lists, and follow-up notes for Investment Support engagements.

Coordinate with Humanis, WRI Project Operations, Finance, Procurement, MREL, GEDSI, and Communications teams to ensure administrative requirements are understood and completed on time.

Escalate missing information, approval delays, document-control issues, or other delivery bottlenecks to the Investment Support Manager/Lead