Student Admin Assistant - SC Students ONLY

Description

The Student Administrative Assistant serves as a welcoming first point of contact for students, families, faculty, staff, and campus visitors. This position provides administrative and programming support while helping create a positive, responsive, and student-centered office environment. Student Administrative Assistants develop valuable professional skills in customer service, communication, organization, and office operations while contributing to the success of the Stephens College community.

Schedule

• •Approximately 5 – 20 hrs. per week; depending on your schedule availability
• •Flexible scheduling based on class schedule and departmental needs.
• •Occasional evening or weekend hours for activities and/or special events.

Essential Duties & Responsibilities

• •Welcome and assist students, families, faculty, staff, and visitors in a friendly and professional manner.
• •Answer office telephones and respond to inquiries appropriately.
• •Direct visitors to campus resources and offices.
• •Receive and distribute messages accurately and professionally.
• •Provide information about Stephens College programs, services, and events.
• •Perform general office duties including filing, data entry, preparing correspondence, copying, scanning, and maintaining office organization and supplies.
• •Assist with special projects, programs, events and departmental initiatives.
• •Maintain confidentiality of student information.
• •Represent the Office of Student Success & Engagement professionally.
• •Perform additional duties as assigned.

Department-Specific Responsibilities for Residence Life

• •Assist with housing records and occupancy documentation.
• •Prepare materials for resident check-in and check-out.
• •Assist with lockout documentation and key management.
• •Prepare materials for Resident Assistant training and programming.
• •Support communication with residents and families.

Department-Specific Responsibilities for Student Engagement

• •Assist with event planning and logistics.
• •Prepare promotional materials and campus communications.
• •Maintain event calendars and registrations.
• •Support student organizations administratively.
• •Assist with campus traditions and engagement initiatives.
• •Support office social media and marketing as appropriate.

Learning Outcomes

• •Professional communication
• •Customer service
• •Administrative and organizational skills
• •Time management
• •Problem-solving
• •Teamwork
• •Leadership and professionalism
• •Understanding of higher education administration

Requirements

Minimum Qualifications

• •Currently enrolled as a Stephens College student.
• •Meet institutional requirements for student employment.
• •Maintain a cumulative GPA of 2.5 or higher.
• •Demonstrate reliability, professionalism, and integrity.
• •Possess strong interpersonal, communication, and organizational skills.
• •Maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• •Previous customer service experience.
• •Experience working in an office environment.
• •Proficiency with Microsoft Office or Google Workspace.
• •Experience using office technology.
• •Strong written communication skills.
• •Previous campus involvement or leadership experience.

Ideal Candidate

• •Welcoming and approachable
• •Dependable and punctual
• •Organized and detail-oriented
• •Strong communicator
• •Comfortable interacting with diverse populations
• •Positive ambassador for Stephens College
• •Committed to creating a caring and inclusive campus community