Transport Coordinator

Function:

Execute transport operations. 100% commitment with the SAPS industrial safety program.

Key responsibilities

1

• •PEG & EGU daily fuel freight reconciliation (Monday to Friday)
• •Review and daily reconciliation of the freight report with scheduling
• •Daily update of the weekly freight report that covers the freights from Thursday to Wednesday
• •Sending the reconciled freight report with scheduling to each hauler
• •Feedback from each hauler to Puma fleet of the freight report received
• •Update of the report of stays, deviations, additional distance, custodians, tolls and any additional charges that apply

2

• •Monitoring of the daily operation of fuels: deliveries to BtB and RET customers
• •Mechanical failures reported by the haulers
• •Claims in the service provided by the haulers and/or product quality reported by the customers/sales
• •Drivers and units registration in Navision
• •Direct pending actions to the corresponding area
• •Follow up on delays in arriving to load, in loading at the terminals, in route to arrive with customers and download with the customers
• •Provide the location of the units, either because it is requested to the hauler or because it is searched in the GPS page
• •Deviations
• •Find units for deliveries coordinated the same day

3

• •PEG & EGU weekly fuel freight reconciliation (Thursday)
• •Sending to Finance the weekly report reconciled with the haulers on a daily basis
• •Reconciliation of the weekly freight report with the financial feedback
• •Review of lubricant freight and weekly delivery to finance

4

• •Purchase orders for biweekly freight payment for fuels and monthly for lubricants
• •Biweekly freight report reconciled with scheduling, the haulers and finance
• •Generation of purchase orders and entry in the OC report LOG
• •Request for approvals
• •Confirmation of approvals
• •Sending approved orders and request for invoices to the haulers
• •Request for payment passwords and constancies of retention to reception
• •Sending of payment passords and constancies of retention to the haulers
• •Follow up to the payment process

5

• •Transport credit notes
• •Review the F45 formats received from San Jose and Santo Tomas Terminals
• •Follow-up, registration and issuance of form F152 Credit note of the missings that apply and those that do not apply collection (according to F45)
• •Registration of information to the reports F254 Credit Notes Report and Missing Report (collection of missings to the haulers)

6

• •Transport fuels reports
• •Collection of delays during product deliveries F452
• •Compilation of information for the evaluation of supplier performance (mechanical failures, missings, service level)

Preferred Education

Mechanical, Chemical, Electrical or Industrial Technician.

Experience:

• •Minimum 2-year experience working in industrial facilities in maintenance, production, logistics and/or transportation areas.
• •Data bases management.

Skills:

• •Knowledge of the country’s geography.
• •Knowledge of software packages such as Windows, Word, Excel, Power Point.
• •Comprehensive general knowledge of mechanics and logistics.

Competencies:

• •Team work
• •Customer oriented

Analytical and organizational skills.

• •Complex problem solving
• •Effective communication
• •Organized