US Paralegal Specialist

Role Summary

This role provides paralegal-level corporate and litigation support for FME's US legal matters from the GBS India Legal Center of Excellence in Bangalore, handling matter administration, entity/compliance administration, contract execution support and litigation support tasks under the direction of US-based attorneys.

Key Responsibilities

Matter & Case Administration

Post documents to the legal tracker and other matter-management systems

Open new cases/matters and set up corresponding legal tracker records

Support onboarding of outside counsel

Support vendor setup for settlement payments

Corporate Entity & Compliance Support

Liaise with registered agents on entity filings

Assist in responding to know-your-customer (KYC) inquiries from banks and financial institutions

Maintain the annual US attorney registration/licensing verification list

Procure apostilles for cross-border document legalization

Maintain the legal tracker

Liaise with the Philippines-based accounts payable team on legal billing matters

Perform general administrative assistant responsibilities in support of the legal team

Contract Execution Support

Create redlines and comparisons of contracts to support attorney review

Route contracts for internal approvals and signatures, and obtain signatures for contract execution

Upload documents to virtual data rooms ("clean rooms") to support due diligence and transaction processes

Litigation Support

Coordinate settlement payments

Monitor the damages tracking spreadsheet and track monetary recoveries

Set up, maintain and release legal holds; update legal referrals internally

Support responses to subpoenas involving FME employees (where FME is not a party), under attorney direction

Level-Specific Scope

Performs the tasks above independently with limited supervision from supervising attorneys and the Paralegal Manager; may begin to review and guide administrative/entry-level colleagues on routine instances of this work

Makes decisions on moderately complex to complex coordination, drafting and administrative matters, often requiring judgment about process and prioritization; escalates matters requiring legal interpretation, litigation strategy, or transaction terms to supervising attorneys

Contributions begin to influence team-level process improvements (e.g. legal tracker usage, workflow standardization) but do not set functional strategy

Represents FME in routine coordination with external parties (registered agents, banks on KYC matters, document-legalization services) within a clearly defined, attorney-authorized scope

Modifies existing administrative and coordination processes to improve efficiency; does not set new firm-wide policy independently

Qualifications

Bachelor's degree required (law degree not required); paralegal certificate or equivalent qualification preferred

Bachelor's degree with approximately 3-6 years of relevant experience, including experience in corporate and/or litigation paralegal support, ideally supporting US legal matters from an LPO, GCC/GBS, or in-house legal environment

Familiarity with US corporate entity administration (registered agents, KYC/banking compliance, attorney licensing tracking) and litigation support processes (legal holds, subpoena response, settlement tracking) is a plus

Experience with legal matter-management/tracker systems, contract redlining/comparison tools, and virtual data room platforms preferred

Strong organizational skills and high attention to detail; ability to manage multiple concurrent administrative and coordination workstreams

Excellent written and spoken English required

Discretion and ability to handle confidential corporate and litigation-related information