Accounts Payable Clerk

Description

Location: Waukegan, Illinois — On-site, 5 days/week

Reports to: Controller

Employment Type: Full-Time

Position Summary

The Accounts Payable Clerk is responsible for processing and maintaining the organization's accounts payable functions, ensuring accurate and timely payment of invoices, vendor account reconciliation, and compliance with company policies and accounting standards. This position works on-site five days a week and reports directly to the Controller.

Key Responsibilities

Process vendor invoices for payment, verifying accuracy of coding, approvals, and supporting documentation

Match invoices to purchase orders and receiving documents (three-way match)

Prepare and process weekly/biweekly check runs, ACH payments, and wire transfers

Reconcile vendor statements and resolve discrepancies in a timely manner

Maintain accurate and organized AP files, both physical and electronic

Respond to vendor inquiries regarding payment status and account issues

Assist with month-end close, including AP accruals and account reconciliations

Monitor AP aging reports and flag past-due items

Ensure compliance with internal controls, company policies, and applicable regulations

Assist with W-9 collection and 1099 preparation

Support internal and external audits by providing documentation as requested

Collaborate with logistics and supply chain teams to identify and improve invoice, receiving, and payment workflows

Perform other duties as assigned by the Controller

Requirements

Qualifications

Required:

Minimum 2 years of accounts payable or general accounting experience

Proficiency with accounting software (e.g., QuickBooks, NetSuite, SAP, or similar)

Strong working knowledge of Microsoft Excel

High school diploma or equivalent required; associate’s degree in accounting or related field preferred

Strong attention to detail and accuracy

Solid understanding of basic accounting principles and AP processes

Ability to handle confidential financial information with discretion

Preferred:

Experience in a high-volume invoice processing environment

Familiarity with automation software is a plus

Familiarity with inbound logistics preferred, not required

Experience with Sage preferred, not required

Work Environment

This is an on-site position requiring attendance five days per week. We maintain a relaxed, collaborative, low ego, but high-performance office culture.