Accounts Payable Clerk

Accounts Payable Clerk

Job Provider : HHL

Department: Finance

Reporting to: Finance Manager

Work location : On-site (Burmarrad)

Contract Type: Indefinite

Hudson Group is an international retailer and distributor primarily involved in the sport and fashion wear sectors. The Group’s head office is in Malta but is also present through offices in Italy, Cyprus, Morocco, Nigeria, Kenya and Algeria.

Though Hudson Holdings was founded in 2006, the Group’s roots reach as far back as 1987 when the first pair of NIKE was sold in Malta.

Purpose of the Job

The Accounts Payable Clerk plays a critical role in the Finance Department by ensuring the accurate, timely, and controlled processing of supplier invoices and related payments. This position maintains the integrity of the accounts payable ledger, supports bank and supplier reconciliations, and ensures full compliance with the company’s approval matrix and internal control framework. The role requires a high degree of accuracy, organisational discipline, and professional engagement with both internal stakeholders and external suppliers.

Key responsibilities will include:

Perform day-to-day accounts payable activities and maintain accurate accounting records within the Finance Department

Ensure internal orders are approved according to the company approval matrix and are aligned with the corresponding invoices

Post and verify details of invoices and supplier statements of account

Reconcile visa statements and ensure all supporting documents are held on file

Maintain general ledgers, including preparing accounts analyses and accrual journal entries

Reconcile bank accounts, statements, and records, taking corrective action where necessary

Compute and record service charges, rentals, and similar items

Liaise with auditors concerning accounts payable queries and provide required support during audits

Issue creditors’ lists and statements as required

Perform standard office procedures, including processing mail and emails, answering supplier phone calls, printing, scanning, and filing

Ensure all accounts payable processes comply with company policies, financial regulations, and internal controls

Maintain organised and complete supporting documentation for all accounts payable transactions

How you will be measured:

Accuracy & Quality

Accuracy and completeness of invoice processing, postings, and supplier reconciliations

Timely identification and resolution of discrepancies with suppliers and internal stakeholders

Quality of documentation and support provided to auditors

Timeliness & Efficiency

Meeting payment deadlines and month-end closing schedules

Efficiency in processing high volumes of invoices and numerical data

Compliance & Process

Strict adherence to the company approval matrix, financial policies, and internal controls

Proper filing, documentation, and maintenance of complete audit trails

Stakeholder Support

Responsiveness and professionalism in dealing with suppliers and internal departments

Competencies required:

Strong attention to detail and numerical accuracy

Organised and methodical approach to work

Ability to understand complex oral and written instructions and technical or legal terminology

Proficiency in Microsoft Office applications and accounting software

Ability to perform large volumes of numerical detail work with speed and accuracy

Good communication and interpersonal skills when dealing with suppliers and internal stakeholders

Reliability and integrity in handling financial and supplier information

What you will bring to the role:

Minimum of 2 years’ experience in an accounts payable or similar finance role

Knowledge of Microsoft Office applications (especially Excel) and accounting software packages

Relevant accounting qualification or progress towards one (advantageous)

Strong organisational skills and the ability to prioritise and manage workload effectively

High level of integrity and discretion when handling confidential financial and supplier information

Fluency in English; additional local language skills are an advantage