Accounts Payable-Executive

Role Summary

The Accounts Payable Executive/Senior Executive will be responsible for end-to-end vendor invoice processing, payment execution, reconciliation, and compliance with GST, TDS, and company policies. The role requires close coordination with internal stakeholders and vendors to ensure smooth financial operations.

Key Responsibilities

Accounts Payable Operations

• •Process vendor invoices accurately and within defined timelines.
• •Verify invoices against purchase orders, contracts, approvals, and supporting documents.
• •Ensure proper accounting and booking of vendor invoices in the ERP system.
• •Prepare vendor payment proposals and coordinate timely payment processing.
• •Maintain the Accounts Payable ageing and ensure outstanding items are resolved promptly.
• •Handle employee reimbursement claims and ensure compliance with company policies.

Vendor Management

• •Reconcile vendor statements and resolve discrepancies.
• •Coordinate with vendors regarding invoices, payments, debit notes, credit notes, and account queries.
• •Maintain vendor master data and ensure appropriate documentation and approvals for vendor onboarding and modifications.

GST & Tax Compliance

• •Verify GST compliance on vendor invoices, including GSTIN, Place of Supply, tax rates, and invoice particulars.
• •Ensure correct input tax credit (ITC) eligibility and assist in GST reconciliations (Books vs GSTR-2B).
• •Deduct applicable TDS under the Income Tax Act and ensure accurate accounting.
• •Assist in monthly GST, TDS, and other statutory reconciliations.

Accounting & Controls

• •Pass accurate accounting entries in accordance with accounting standards and company policies.
• •Perform monthly vendor reconciliations and AP balance confirmations.
• •Support month-end and year-end closing activities.
• •Assist during statutory audits, tax audits, and internal audits by providing required schedules and supporting documents.
• •Ensure adherence to internal financial controls and approval workflows.

MIS & Reporting

• •Prepare periodic Accounts Payable reports, ageing reports, payment trackers, and reconciliation schedules.
• •Monitor pending invoices and payment due dates.
• •Support finance leadership with ad hoc analysis and reporting.

Desired Candidate Profile

Education

B.Com / M.Com (CA Inter will be an added advantage)

Experience

• •2–5 years of experience in Accounts Payable or Finance Operations.
• •Experience in startup, marketplace, coworking, hospitality, or service industries will be preferred.

Technical Skills

• •Hands-on experience with ERP systems (Oracle EBS, Zoho Books, SAP, NetSuite, Microsoft Dynamics, or similar).
• •Strong understanding of Accounts Payable processes.
• •Good knowledge of GST, TDS, and vendor accounting.
• •Experience in vendor reconciliation and month-end closing.
• •Strong Microsoft Excel skills (Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, data analysis).
• •Familiarity with payment banking platforms and approval workflows is preferred.

Key Competencies

• •High attention to detail and accuracy.
• •Strong analytical and problem-solving skills.
• •Good communication and stakeholder management skills.
• •Ability to manage multiple priorities and work within tight deadlines.
• •Ownership mindset with a focus on process improvement.
• •Team player with a collaborative approach.

Preferred Skills

• •Exposure to automated invoice processing and ERP workflows.
• •Understanding of internal financial controls and audit requirements.
• •Experience handling high-volume vendor transactions.
• •Knowledge of expense management and employee reimbursement processes.
• •Exposure to accounting for marketplace or service-based businesses will be an added advantage.