Accounts Payable Specialist

Accounts Payable Specialist

Full-Time, FLSA Exempt

Frontier Railroad Services, LLC is seeking a detail-oriented and dependable Accounts Payable Specialist to join our accounting team. This position is responsible for processing vendor invoices, maintaining accurate records, resolving discrepancies, and supporting the day-to-day accounts payable needs of a fast-paced railroad construction company.

Construction industry experience is preferred.

Key Responsibilities

Review and enter vendor invoices accurately and promptly

Match invoices with purchase orders, receipts, and other supporting documentation

Prepare and process weekly check runs and electronic payments

Reconcile vendor statements and investigate invoice or payment discrepancies

Communicate with vendors and internal departments to resolve account issues

Maintain current W-9 forms and other required vendor documentation

Set up and maintain vendor records

Review and process employee expense reports and company credit card transactions

Maintain organized electronic accounts payable records

Respond to vendor inquiries regarding invoices and payment status

Assist with month-end closing, account reconciliations, accruals, and audit requests

Assist with annual 1099 preparation and reporting

Identify duplicate invoices, billing errors, and other discrepancies

Provide administrative support to the accounting department as needed

Perform other related duties as assigned

Qualifications

High school diploma or equivalent required; associate degree in accounting, business, or a related field preferred

At least two years of accounts payable, bookkeeping, or general accounting experience preferred

Construction, contracting, railroad, or similar industry experience is a plus

Experience with purchase orders and high-volume invoice processing preferred

Proficiency with Microsoft Excel, Outlook, and accounting or ERP software

Strong attention to detail and a high level of accuracy

Ability to organize assignments, manage competing priorities, and meet deadlines

Strong problem-solving and communication skills

Ability to handle confidential financial information appropriately

What We’re Looking For

The ideal candidate is organized, reliable, and comfortable communicating with vendors and employees to obtain missing information and resolve discrepancies. This individual must be able to maintain accuracy while managing a steady volume of invoices and payment-related responsibilities.

Compensation:

Competitive salary based on experience

FSA

401K with company-match

Group Life Insurance (100% company-paid)

Paid holidays

Flexible scheduling

Supplemental voluntary accident, critical illness, hospital and life insurance plans available

Short-Term & Long-Term Disability (100% company-paid)

Flexible PTO Policy

Medical/Dental/Vision Benefits with a significant portion company-paid

You must have a personal email address to apply for this position. Communication will be done via email.

Unfortunately, due to the number of applications we receive, we will only contact those individuals we believe would be the best match for the requirements of the position.

EEO Statement: Frontier Railroad Services provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Frontier Railroad Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.