Accounts Payable Specialist

RESPONSIBILITIES:

1. Process all invoices (communicate with departments at assigned locations):

Process Accounts Payables under company payment terms, ensuring appropriate authorization per company policy

Adhere to department procedures, ensuring documentation is accurate

Meet with other departments as needed to resolve invoice issues

Involve higher levels of management to resolve issues

Ensure vendors are paid on time and accurately

Maintain files for invoices and reports

2. Follow-up on all problem invoices:

Visit assigned location for business understanding and issue resolution as needed

Gather all necessary information and data (ex: packing slips, names, dates, documentation, system data)

Sort out misunderstandings with vendors

Get authorization to pay invoice

Ensure procedures are followed in an accurate and timely manner (ex: received and entered into system)

3. Perform Month-End Tasks (Journal Entries & Balance Reports):

Follow checklist for schedule and organization of all Month-End Tasks

Create Journal Entries per checklist

Reconcile accounts

- Resolve issues as needed

Prepare analyses

Archive reports/documentation as required

4. Support Finance Department – as needed

Create standard reports

Support Fixed Asset Accounting

Support Expense Reports and Corporate Credit Card issues

5. Kaizen Activity (Continuous Improvement):

Perform TPS activities and methods to identify root causes

Identify trends of waste (effort, supplies, etc)

Work with other departments as needed

Recommend and implement improvements

Follow-up to confirm that countermeasures resolved issues

Maintain 5 – S work environment, ensuring safety and organization

Other duties as assigned.

EDUCATION AND EXPERIENCE:

Education

High School and/or Associates Degree

Experience & Skills

3+ Years Experience