Admin Executive

JOB DESCRIPTION: HR and ADMINISTRATION EXECUTIVE

About Bigship

Bigship is India’s first business hub that offers you solutions for all your eCommerce business needs. This is a robust platform for a best-in-class shipping experience for all the social sellers, marketplace sellers, shop owners and high-volume eCommerces. Focus on growing your business while we help you keep your costs and tasks in line. Keep connected and make us a part of your success story.

Job Summary: The Admin Executive plays a crucial role in maintaining the smooth and efficient operation of the administrative functions within the organization. This position involves a wide range of responsibilities, including office management, coordination of administrative activities, and ensuring adherence to company policies and procedures.

Key Responsibilities:

Office Management:

• •Oversee the day-to-day operations of the office, ensuring a clean, organized, and conducive working environment.
• •Manage office supplies, equipment, and facilities to ensure seamless functionality.

2. Administrative Support:

• •Provide administrative support to various departments and executives.
• •Handle incoming calls, emails, and other communications, directing them to the appropriate personnel.

3. Documentation and Record-Keeping:

• •Maintain and organize files, records, and documents both in physical and digital formats.
• •Ensure confidentiality and proper handling of sensitive information.

4.Meeting Coordination:

• •Schedule and coordinate meetings, conferences, and appointments.
• •Prepare meeting agendas, take minutes, and distribute relevant documentation.

5.Travel Arrangements:

• •Make travel arrangements for executives and other employees as required.
• •Coordinate logistics for business trips, including accommodation and transportation.

6. Vendor Management:

• •Liaise with vendors and service providers for office supplies, maintenance, and other services.
• •Negotiate and manage contracts with vendors to ensure cost-effectiveness.

7. Compliance and Policy Adherence:

• •Ensure compliance with company policies and procedures.
• •Assist in the development and implementation of administrative policies.

8. Event Coordination:

• •Plan and coordinate company events, workshops, and training sessions.
• •Manage logistics and ensure events run smoothly.

9. Budget Tracking:

• •Assist in monitoring and tracking departmental budgets.
• •Report any discrepancies or issues to the appropriate management personnel.

10. Desktop Support:

• •Install, configure, and maintain desktop hardware, operating systems, and software applications.
• •Perform routine maintenance and updates on desktops and laptops.

Qualifications and Skills:

• •Bachelor's degree in Business Administration, Management, or a related field.
• •Proven experience as an Administrative Assistant, Admin Executive, or similar role.
• •Strong organizational and multitasking skills.
• •Excellent communication and interpersonal abilities.
• •Proficient in MS Office applications and basic knowledge of office equipment.
• •Familiarity with office management software and tools.
• •Ability to handle confidential information with discretion.