Administrative and Accounting Assistant (Part Time)

Description

About the Role

Georgia Western is seeking a detail-oriented, organized, and reliable Part-Time Administrative & Accounting Assistant to join our team. In this role, you will provide vital support across accounting, order fulfillment, and general office administration, ensuring our daily operations run smoothly and efficiently.

• Location: Kennesaw, GA “Onsite”
• Job Type: Part-Time (approx. [Number, e.g., 15–20] hours per week)
• Schedule: [e.g., Monday – Friday, flexible morning/afternoon schedule]

Key Responsibilities

Accounts Payable & Receivable Support

• •Print, enter, and organize vendor invoices accurately in our system.
• •Reach out to vendors via phone or email to obtain ACH payment information.
• •Assist with new customer onboarding and send reference check requests via email.
• •Conduct professional email follow-ups with customers regarding past-due invoices.

Job Processing & Operations

• •Pull part-sale job files upon shipment arrival to ensure orders are ready for prompt dispatch.
• •Review completed job files to confirm invoice payment status.
• •Assist in updating and maintaining the job margin spreadsheet in Excel.

Document Management & General Office Support

• •Maintain clean, organized physical and electronic records for job files, vendor packing slips, and invoices.
• •Scan, sort, and archive daily paperwork and operational records.
• •Assist team members with additional clerical and administrative duties as needed.

Requirements

Qualifications

• •High school diploma or equivalent (some college coursework in business or accounting is a plus).
• •Prior experience in an administrative, clerical, or entry-level accounting/bookkeeping role preferred.
• •Proficiency in Microsoft Office (Word, Excel, Outlook).
• •Strong written and verbal communication skills with a professional demeanor.
• •High level of accuracy, organization, and attention to detail.
• •Ability to prioritize tasks and work both independently and collaboratively.

Compensation & Perks

• •Hourly Pay: [Rate/Hour, e.g., 15.00 – $20.00/hr], commensurate with experience.
• •Flexible part-time scheduling.
• •Friendly, supportive work environment.