Administrative Assistant

Pay Range: $22.90 - $28.62/hr. | $47,632 - $59,539/annually

Job Posting Closing on: Friday, October 2, 2026 📅

Workdays & Hours: FLSA Exempt position. Monday – Friday 8am – 5pm. Some evening and weekend work is required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, and Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

The Code Compliance Department is seeking a highly skilled and detail-oriented Administrative Assistant to serve as the department’s Human Resource Coordinator (HRC). This role requires a strong foundation in human resources practices and the ability to apply HR knowledge across a wide range of functions. This position also requires a high level of expertise in Workers’ Compensation, including familiarity with related procedures, documentation, and compliance requirements. In addition, this role will oversee routine administrative and technical tasks, including special projects as assigned.

We are looking for a critical thinker who can quickly adapt to changing situations. The ideal candidate will have experience with Workers’ Compensation processes and administrative support, along with strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The candidate should also have excellent communication and interpersonal skills to collaborate effectively across teams, as well as a proactive and collaborative attitude, demonstrating initiative and the ability to build strong working relationships.

Minimum Qualifications:

Associate's degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field

Four (4) years of clerical and administrative experience

Preferred Qualifications:

Certification in Human Resources (aPHR, SPHR, or equivalent) preferred

Comprehensive experience performing Human Resources functions, including medical leave administration, payroll and payroll processing, employee relations support, and compliance review

Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel), with strong experience in Excel

Advanced knowledge of PeopleSoft (or similar Human Capital Management system) with experience in position management and processing personnel actions

Strong communication skills, with an emphasis on customer service, documentation, and report preparation

Demonstrated adaptability and a proactive approach to managing HR tasks, resolving challenges, and supporting departmental operations

The Administrative Assistant job responsibilities include:

Provide confidential and complex administrative and fiscal support to the daily operations of the various Code Compliance divisions

Participate in fiscal activities and providing staff support including payroll, medical records coordination, workers’ compensation, and other personnel transactions as assigned

Serve as the department Worker’s Compensation Liaison (WCL) managing the workers' compensation claims process, ensuring compliance with regulations, and serving as a point of contact between employees, insurance carriers

Serve as the department Human Resources Coordinator (HRC), Medical Records Custodian (MRC), and Timekeeper, and act as a liaison between the department and Human Resources

Assist with managing the hiring process internally for various department positions including temporary, seasonal, and intern positions

Working Conditions and Physical Demands

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth. 🌟

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.