Administrative Assistant

Description

Position: Administrative Assistant

Reports to : Director will be assigned per dotted line responsibilities

Employment Status : Part-time, Full-Time, Temporary; non-exempt

Work Hours/Schedule: Center open Monday-Friday 7:00 am - 6:00 pm

Shifts depends on Center needs

Ranges from 30- 37.50 hours per week

Scope of Position :

To implement the Corning Children’s Center vision, values and goals while executing administrative tasks and interacting with the program’s families, staff and public

Required Education & Experience

Associate’s degree in Secretarial Science, Business Administration or equivalent work experience (preferred)

Day to Day Responsibilities

Functional responsibilities include:

• •Acts as primary point of contact with clients, prospective clients and the public, establishing and maintaining friendly, welcoming, cooperative relations with staff and families
• •Organizes and performs routine clerical functions including copying, filing, data entry, answering the phone, inventory management, and maintaining client attendance
• •Manages order processing and accounts payable
• •Maintains high standards of professional confidentiality
• •Assists with scheduling classroom substitutes, as needed
• •Secondary line of support to Operations and/or Development departments
• •Other special projects and responsibilities as assigned (i.e. committee work, fundraisers/events, etc.)
• •Dotted line duties as assigned

Skills and Experiences

• •Ability to handle sensitive and confidential information with discretion and sound judgment
• •Ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to the Center and with various cultures
• •Strong problem-solving skills
• •Professional behaviors and positive demeanor
• •Detail oriented, manage multiple priorities
• •Excellent MS Office Suite, Outlook, and Excel skills; experience with graphic design helpful
• •Enthusiastic, positive, and self-motivated, but also comfortable to work as part of the team
• •Shows initiative (self-starter) and works independently on assignments and issues that arise

Physical Requirements:

• •Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time
• •Continuously requires vision, hearing, and speaking
• •Frequently requires standing, fine dexterity, sitting, and handling
• •Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching

Requirements

We currently have two open Administrative Assistant positions.

Administrative Assistance dotted to finance - Assist with the finance department, basic accounting experience preferred. Ability to multi-task, attention to detail, and excellent computer skills.

Administrative Assistance dotted to Human Resource/ Director - Assist with general HR duties, preferred experience as HR assistant. Ability to multi-task, attention to detail, and excellent computer skills.