Administrative Assistant

Job Purpose

The Administrative Assistant i s responsible for providing professional, confidential, efficient and effective administrative and facilities support to the PR Angola office .

Key Duties and Responsibilities

1. Providing administrative support to the Country Manager and other staff members

• •Ensuring that filing systems are structured and up to date and as per PR Angola standards
• •Collating credit card summaries and facilitating new employees credit card application process.
• •Facilitating the distribution of documents and emails to the relevant parties
• •Handle correspondence on functional matters to and from the Country Manager /Managers as delegated
• •Maintaining a calendar of key dates for events taking place and the boardroom calendar
• •Ensuring that routine administrative duties are properly and timeously completed
• •Ensuring the maintenance of all office supplies, equipment and furniture
• •Organizing regular testing of electrical equipment
• •Ensuring the office is clean and tidy at all times
• •Organizing for conferences, meetings, lunch/dinner by booking venue/boardroom/restaurant
• •Ensuring all relevant information (e.g. agendas, presentation, support material) are ready before conference/meeting
• •Organizing all local and international travel and accommodation arrangements for all staff members and external parties visiting Angola
• •Create and update contact list for Key contacts (Brand Companies, Banks, Authorities, and Region Directors )
• •Responsible for all PO (Purchase Order) administration for the PR Angola office

2. Personal Assistant to Country Manager

• •Assisting the Country Manager with report writing, implementing systems and procedures
• •Managing the Country Manager’s diary by scheduling meetings and informing him of upcoming meetings
• •Taking minutes for the Country Manager’s meetings where relevant
• •Preparing presentations on behalf of the Country Manager (where relevant)
• •Ensure that the contact list for the Country Manager is maintained and up to date
• •Ensuring the Country Manager’s home bills and repairs and maintenance are done on time
• •Ensuring that the Country Manager’s expense reports are prepared in a timely manner

3. Stakeholder Engagement & Compliance - Foster strong relationships with internal and external stakeholders

• •Enquir i es from Managers and other employee replied courteously with no delay
• •Enquir i es from external person handled professionally and responses (Oral / written) arranged
• •Maintain productive relationship with external stakeholders
• •Assist the various stakeholders in ensuring all compliance related topics is adhered to accordingly as per C ountry/ G roup protocols

4. Ad hoc Tasks

• •Support and implementation of S&R objectives
• •Support and implementation of H&S objectives
• •Assist HR with onboarding of new employees and ensure tools are available before new join starts
• •Assist HR in organising employee engagement sessions/events

Key Competencies and Experience

• •Bachelor’s degree in business administration or related field
• •Three (3) years working experience in a similar role
• •Knowledge and experience in using Microsoft Office (Word, Excel, PowerPoint, Outlook)
• •Planning and organizing skills
• •Time management skills
• •Ability to maintain confidentiality
• •Interpersonal skills
• •Verbal and written communication skills
• •Ability to pay attention to detail
• •Ability to maintain confidentiality
• •Ability to take initiative and be pro-active
• •Ability to be flexible and adaptable
• •Language Proficiency: English and Portugues

Job Posting End Date:

Target Hire Date :

2026-10-01

Target End Date :