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Rjcapital

Administrative Assistant

Kew Gardens, New York

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hirly's read of this role

Seniority
Mid level
Country
US
Work mode
On-site / unstated
First seen by hirly
2 Sept 2026

Derived automatically from the posting. Upload your resume above to see how the role scores against it.

the posting

  • Get a firsthand view of behind the scenes of a growing mortgage brokerage. You will be supporting the
  • CEO, along with other staff on day-to-day activities as well as special projects that may come along.

Responsibilities

  • Act as a point of contact between the CEO and other internal and external clients
  • Answering calls to include taking messages, documenting and routing to appropriate parties
  • Handle written, verbal and phone requests and inquires appropriately
  • Arrange meetings, appointments and travel as necessary as well as provide reminders
  • Ensure office is fully stocked with equipment necessary for business as well as kitchen for office
  • use; this could include supplier negotiation for discounts and deals
  • Produce reports, presentations and briefs
  • Create and manage an efficient filing system
  • Handle all incoming bills to ensure they are paid timely
  • Work with IT to set up new computers
  • Personal assistance to CEO on an ad hoc basis which includes calendar management and email
  • inquiries
  • Other duties assigned

Required Skills

  • 3+ years of experience as an Executive Assistant or a Sr Administrative assistant; experience in
  • a Real Estate firm is a plus
  • Problem solver
  • Proficient in MS Word, Excel, and Outlook
  • Strong team member
  • Seeker of excellence in quality of work
  • Highly organized
  • Proficiency in English; Russian speaking is a plus
  • Time management skills
  • Ability to multitask and juggle multiple priorities
  • Ability to communicate with individuals at all levels and with various backgrounds
  • Detail oriented with strong follow up and follow through

Resourceful

  • Excellent Communication Skills
  • Detailed Oriented
  • Pro-active go getter
  • Passion for excellence
Original posting on Rjcapital's site ↗

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