Administrative Assistant, Key Accounts

Job Summary:

Provides administrative support for Key Accounts by coordinating daily operational activities, including handling incoming communications, arranging travel, processing expense reports, managing calendars, and scheduling meetings. Ensures efficient office operations and supports employees and customers while maintaining confidentiality in handling sensitive information.

Job Description:

• •Coordinates schedules and meetings to ensure efficient time management and reduce scheduling conflicts.
• •Prepares and edits documents and communications to support daily operations and maintain professional standards.
• •Processes purchase requisitions, payment invoices, and expense reports to ensure accurate financial tracking and provide administrative support to the department.
• •Manages office supplies and filing systems to ensure smooth workflow and quick access to information.
• •Supports the department by answering and directing phone calls and emails from internal and external clients, helping ensure good customer service and smooth operations.
• •Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.
• •Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.
• •Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Additional Job Description:

Education & Experience

Required Qualifications:

• •Associate's degree in Business Administration, Office Administration or related administrative field.
• •1 to 3 years' experience with functional role responsibilities such as coordinating schedules and meetings, preparing and editing documents, processing invoices and expense reports, managing office supplies and filing systems, and supporting phone and email communications.
• •Experience in administrative writing and reporting.

Additional Qualifications:

Additional experience may substitute for required education when it aligns with the competencies and knowledge necessary for the role:

High School or equivalent (GED) when accompanied by a minimum of 5 years of experience performing similar functions and at least 3 years of experience performing a previous administrative assistant role.

Competencies (Skills)

• •Time Management: Coordinates schedules and meetings to ensure efficient use of time and reduce conflicts.
• •Bilingual Communication: Communicates effectively in both Spanish and English, preparing and editing documents and interacting professionally with internal and external clients.
• •Administrative Efficiency: Processes invoices, purchase requisitions, and expense reports accurately to support daily operations.
• •Organizational Skills: Manages office supplies and filing systems to maintain smooth workflow and easy access to information.
• •Customer Service: Answers and directs phone calls and emails to support employees, customers, and overall department operations.

Licenses/Certifications

N/A

Travel Requirements

Not Required

Physical Demands

• •Stationary Position: Constantly
• •Pushing/ Pulling/ Reaching: Seldom
• •Kneel: Seldom
• •Grab: Seldom
• •Bend: Seldom
• •Lift/ Carry over: 0 - 15 pounds

Working Conditions

• •Wet or humid: Seldom
• •Working near or on moving mechanical parts: Never
• •Working near or on heavy machinery: Never
• •Working in high places: Never
• •Exposed to fumes or airborne particles: Never
• •Frequency of working in outdoor weather conditions: Never
• •Work with electricity: Never
• •Loud noise conditions: Seldom

LUMA Energy is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, military status, disability, or any other characteristic protected by federal or local laws.