Administrative Assistant | Manchester, NH

ACRT, Inc.

Full time Regular

The Administrative Assistant at ACRT provides critical support to the operations team by overseeing administrative functions, ensuring smooth communication, and facilitating operational processes. This role involves managing day-to-day office tasks, supporting project managers, and contributing to the efficiency and success of the operations department. The Administrative Coordinator will work closely with various teams, including field staff, project managers, and senior leadership, to ensure timely delivery of services and coordination of resources.

Essential Duties & Responsibilities

Administrative Support

Assist in organizing meetings, scheduling appointments, and preparing reports.

Manage office supplies and coordinate office maintenance tasks.

Maintain records, databases, and documentation related to operational activities.

Process and track expense reports, invoices, and vendor payments.

Provide comprehensive support in a professional, responsive manner .

Prepare billing/invoices, collections, and project administration .

Other duties as assigned.

Project Coordination

Provide administrative support to project managers in organizing project timelines, deliverables, and milestones.

Coordinate with teams to ensure that project materials are properly managed and tracked.

Assist with communication between internal teams and external vendors or contractors.

Operations Support

Monitor and maintain operational schedules, ensuring timely completion of tasks.

Track and report key operational metrics to senior management.

Collaborate with HR to onboard new team members and maintain staff records.

Support teams with time and expenses and use of the Company’s billing program: training, entries, reconciliation, and billing

Customer & Vendor Communication

Serve as a point of contact for clients, vendors, and other external stakeholders.

Ensure prompt responses to inquiries and support requests by directing calls and questions to the appropriate mangers .

Coordinate with vendors for services and supplies related to operations.

Requirements

Minimum Qualifications:

Education: Associate's degree in business administration, Natural Resource Management or related field

or

Experience: Minimum of 1 year of administrative experience in a fast-paced office environment.

Preferred Qualifications:

Bachelor’s degree in Business Administration, Natural Resource Management or a related field

Experience in around an operations, environmental services, or project management setting.

Familiarity with project management software and tools (e.g., Asana, Microsoft Project).

Knowledge of environmental regulations and compliance is a plus.

Ability to manage multiple tasks with accuracy and efficiency.

Desired Skills:

Proficiency with MS Office (particularly Word, Excel, Outlook)

Experience in auditing data and interpreting data for trends and forecasting

Excellent client and employee relations skills

Ability to manage multiple tasks and prioritize

Excellent verbal and written communication skills

Self-motivated, organized, and able to work independently

Strong electronic, paper organization skills as well as email management

Established problem-solving skills, ability to gather and analyze information and resolve problems quickly

Comfortable working in a fast-paced, rapidly changing work environment

Creative and forward-thinking personality required ; someone who is quick to learn and eager to take on responsibility and accountability

Able to be responsible for tracking, measuring and providing reports on work progress by program, along with tracking annual budget

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at hr@acrtinc.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Company: ACRT, Inc.