Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University - Corpus Christi

Department

College Of Liberal Arts

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

PURPOSE

This position is designed to contribute to a collaborative administrative team that provides consistent coverage and high-quality service to the College of Liberal Arts. Responsibilities are shared and rotated among administrative associates to facilitate cross-training, maintain operational flexibility, and promote balanced workloads.

DESCRIPTION

Functional Area 1: Academic & Faculty Support

Percent Effort: 25%

Provides administrative support to the Graduate Coordinator by maintaining application files, practicum logs, oral examination reports, and other graduate program documentation.

Faculty administrative communications including missed class day postings

Academic/administrative deadline tracking

Other academic administrative processes as assigned

Assists with adjunct hiring

Assist with faculty domestic travel

Functional Area 2: Events, Travel & Operations

Percent Effort: 25%

Assist with the coordination of events and special events

Assist with faculty foreign travel/Guest travel/Emburse

Schedule rooms in Astra for special events and classes

Submit work orders for maintenance

Schedule meetings and maintain calendars for the college and shared conference room

Hire, train, evaluate, and supervise department student workers

Functional Area 3: Financial Support

Percent Effort:25%

Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases.

Set up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuy

Oversees office supply ordering

Assists with account activity/balance tracking for departments

Assists in processing student awards and tracking account balances

Assists with student travel/Emburse

Functional Area 4: Shared responsibilities

Percent Effort:25%

Front-line point of contact for the college to include greeting and answering calls

Assists with general inbox coverage and general administrative requests

Assists with syllabi review

Assists with Interfolio

Provides cross-coverage for various administrative support tasks

QUALIFICATIONS

High School Diploma or GED

Four (4) years of related experience

Advanced skills in Microsoft Office Suite

Excellent written and verbal communication skills

Positive attitude

Ability to work independently and efficiently with minimal supervision

Ability to work in a fast-paced environment

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PREFERRED QUALIFICATIONS

Two (2) years of office management experience

SALARY: Up to $17.50/Hourly

Up to $36,400/annually, approximately

NOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

INSURANCE:

Medical

$0 - $30 per month for Employee Only coverage after university contribution ($920 value).

Up to 83% of premium covered by the university:

Employee and Spouse

Employee and Children

Employee and Family coverage

Dental & Vision

Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions:

Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

Public Loan Forgiveness

Book scholarships

100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement :

Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off :

8+ hours of vacation paid time off every month.

8 hours of sick leave time off every month.

8 hours of paid time off for Birthday leave.

12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.