Administrative Coordinator, Member Advocate Center

Description

SUMMARY

The Administrative Coordinator will support the Member Advocate team with a variety of duties related to the overall function of the department. This may include greeting guests, assisting with contacting potential candidates, and updating presentations and/or spreadsheets. This role will also provide administrative support to the Associate VP and Associate Director of the Member Advocate Center.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• •Planning, attending, and preparing for meetings, take notes and track action items
• •Content Creation/Preparation of documents necessary for meetings, trainings, department resources (e.g., PowerPoint/Google Slides presentations, informational one-sheets, basic research) Follow through on tasks to successful completion, often with deadline pressures
• •Maintain update department Standard Operating Procedures (SOP’s)
• •Tracking MOI/Promo Implementation duties
• •Coordinate team and departmental activities/events
• •Composing and editing various correspondence and reports
• •Compiles information and data for reports and conducts research as required.
• •Assisting with various department recruiting efforts and tracking of recruiting efforts
• •Expense/Travel request and reports
• •Assist in new hire onboarding (id badge generation, name plates, desk set-up, equipment)
• •Coordinate maintenance of office equipment with Facilities Manager
• •Maintain general office order, cleanliness, office and breakroom stock
• •May assist with setting up workstations for new hires and troubleshooting technical issues related hardware and software
• •Other duties as assigned

Requirements

REQUIREMENTS/QUALIFICATIONS

• •High school diploma and at least 2 years of administrative support experience
• •Proficient in MS Office (Outlook, Word, Excel, Powerpoint)
• •Experience with updating slideshows and content creation
• •Some technical knowledge is highly desirable (ie, connecting computers, troubleshooting computer issues, setting up new workstations)
• •Ability to type 40 wpm
• •Ability to adapt well to change and remain flexible while working under deadlines
• •Ability to multi-task in a fast-paced environment
• •Strong written and verbal communication skills
• •Professional demeanor and strong work ethic
• •Strong organizational skills
• •Good analytical and problem-solving skills
• •Must be able to work autonomously to establish and maintain effective working relationships with Managers and coworkers