Administrative Support Assistant (Office Automation)

Summary

About the Position: As Administrative Support Assistant, the incumbent will work under the overall supervision of the ARTRANS G3 Movement Support Division Chief and Perform administrative and clerical work related to the operations of the Divisions.

Duties

• •Coordinates administrative support for G3 division leadership and staff.
• •Researches administrative policies and regulations to advise division leadership.
• •Drafts correspondence and policy documents in the required command format.
• •Tracks division taskers and suspense actions to ensure timely completion.
• •Prepares reports, briefings, and data products to support management decisions.
• •Assists with budget planning and travel-fund monitoring for assigned divisions.
• •Reviews DTS travel documents and assists personnel with travel requirements.
• •Maintains civilian time-and-attendance records and resolves payroll issues.
• •Manages leadership calendars and meeting schedules to prevent conflicts.
• •Screens calls, visitors, and office inquiries and routes them to appropriate staff.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled Veterans Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience. Specialized Experience: One year of specialized experience which includes: (1) Providing administrative and technical support to management officials; (2) Preparing correspondence, reports, and briefing materials in prescribed formats; and (3) Applying organizational policies, regulations, and guidance to resolve administrative problems. This definition of specialized experience is typical work performed at the next lower grade/level position in the federal service (GS-06) Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.