Administrator, Machine Shop (Part-time, Fixed Term)

Job Description:

This is a fixed term and part-time role for 25 hours per week (Mon-Fri preferred) for 6 months based at Instron’s High Wycombe site.

We are seeking a highly organised and proactive Machine Shop Administrator to support the day-to-day administration and planning activities within our Machine Shop. This is a key role that ensures the efficient coordination of production planning, purchasing, supplier management, health and safety administration, payroll administration, and machine shop reporting activities.

Key Responsibilities

• •Coordinate machine shop planning and administration activities.
• •Expedite supplier orders and manage tooling purchases.
• •Maintain production records, spreadsheets, reports, and KPIs.
• •Administer monthly payroll timesheets, material certificates, tooling invoices, and machine checklists.
• •Support Health & Safety processes and compliance documentation.
• •Manage stock, raw material reordering, PPE, and stationery purchasing.
• •Support continuous improvement initiatives and ISO quality standards.

About You

• •Previous administration experience within a manufacturing or engineering environment.
• •Intermediate Microsoft Excel and computer skills for data input and using established report templates.
• •Excellent organisational and communication abilities.
• •Knowledge of stock control and purchasing processes (desirable).
• •Proactive, self-motivated, and able to manage multiple priorities.
• •Strong awareness of Health & Safety requirements.

Qualifications

• •GCSEs (or equivalent) in English and Mathematics.
• •Advanced Excel training and Power BI knowledge are advantageous.