AP T&E Specialist

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us

Wilhelmsen is a global maritime industry group founded in 1861. We have the biggest maritime network in the world, with a presence in over 540 offices globally. Our mission is to shape the maritime industry by delivering innovation, sustainability and unparalleled customer experiences to enable global trade and a more sustainable future. We serve over half of the worldwide merchant fleet with products and services, and supply crew and technical management for some of the most complex vessels in the world.

Global Business Services (GBS) is an in-house service provider specializing in HR, Finance and Technology for Wilhelmsen - providing high quality, scalable, reliable solutions that drive efficiency, enhance customer experience and cost-efficient business support services

Job title

AP T&E Specialist

Who we are looking for

We are seeking a detail-oriented and proactive professional who is passionate about delivering accurate and efficient Travel & Expense (T&E) support. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and is committed to ensuring compliance with company policies and financial controls.

Who you will report to

The position reports to Finance TL P2P T&E.

What you will work on

• •Reviewing and processing employee travel and expense claims with accuracy and efficiency.
• •Validating receipts, supporting documentation, approvals, and adherence to company policies.
• •Investigating and resolving expense discrepancies while providing timely support to employees on T&E-related queries.
• •Reconciling corporate card transactions and expense reports to ensure accurate financial records.
• •Supporting month-end close activities, including T&E reporting and analysis.
• •Maintaining accurate documentation and records while assisting with audits and continuous process improvement initiatives.

Qualifications you have for this role

Bachelor’s degree preferably in Accounting or Finance

2-5 experience in finance accounting and reporting

Previous experience in a similar T&E environment within an organisation or SSC/BPO environment is advantageous

Computer literacy – Excel, Word and other large enterprise systems advantageous (e.g. IFS, SAP, Oracle etc.)

Excellent English skills required, written and verbal.

High level of accountability, accuracy, and efficiency

Multitasking

Skills & Competencies you have for this role

Excellent collaboration, communication skills and cultural awareness

Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals

Ability to build good relationships with different stakeholders

Attentive to detail and deadlines

Structured and well-organised

Ability to resolve problems and deal with high volume transactions

Analytical skills

Sharp judgment

Ability to multi-task and prioritize

Previous experience in migration process and/or system implementation is adantageous

Location

The position will be based in Kuala Lumpur office located at KL Sentral which is a strategic work location with convenience travelling by Monorail, Rapid Kelana Jaya Line, MRT and KTM services as well as easy to get to go by public transportation.

What we offer

5-days work week including complying with Malaysia’s Public Holiday

International work environment and culture

Great learning and development opportunities

Hybrid working arrangement (3 days in the office, 2 days remotely)

How to apply

Sounds interesting? If you see yourself fitting into this role, please let us know why the role interest you. Apply online through our career portal at https://www.wilhelmsen.com/careers/ under Current Vacancies by creating a ‘Candidate Home’ account and thereafter upload your resume and expected salary.

Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.