AP Team Lead

Agency

Adult Correction

Division

COO - Administration

Job Classification Title

Accounting Specialist (NS)

Position Number

60056415

Grade

NC11

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

• Unleash your potential and join our team to make a significant impact!
• About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

The primary purpose of the Department of Adult Correction Controller’s Office is to ensure that all department financial resources and funds are received, disbursed recorded and accounted for in accordance with all applicable State and Federal laws and regulations, Generally Accepted Accounting Principles (GAAP) and Department policy and procedures. The Controller’s Office at the agency level has oversight responsibility of the North Carolina Financial System (NCFS) regarding transactions which affect the financial responsibility of this Department and is accountable to the office of the State Controller for the integrity of that data.

The position is responsible for training, supervising, and directing four Accounting Technicians within the General Accounting–Accounts Payable section of the Controller’s Office. The role oversees daily AP operations, resolves complex payment issues, and serves as a primary point of contact for leased office and warehouse space.

• Key responsibilities include:
• ~ Resolving complex invoice, payment, lease, and purchase order issues.
• ~ Monitoring SharePoint and ensuring invoices are processed within 10 business days.
• ~ Generating and analyzing NCFS reports to resolve holds, credits, and payment delays.
• ~ Using Excel and PivotTables to research and compare financial data.
• ~ Communicating accounting policies, procedures, and best practices to staff.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $45,431 - $79,504

NC 11

• Knowledge, Skills and Abilities/Management Preferences
• Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.
• The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• •Considerable knowledge of accounting methods, procedures, and accounting practices, including the ability to prepare fiscal reports and analyze the financial statements and report results, as well as research, identify, and resolve discrepancies in accounting transactions.
• •General knowledge of a variety of technology, financial systems, and software packages to create and maintain data, with a basic understanding of how to troubleshoot system deficiencies and inefficiencies and apply knowledge to communicate and resolve problems in a timely manner.
• •Strong experience reviewing, interpreting, and communicating policies and procedures, plus experience understanding, interpreting, and applying the laws and regulations pertaining to financial records and communicating findings clearly and concisely in oral and written form to both internal and external stakeholders.
• •Proven experience supervising lower-level staff completing various financial functions of moderate to considerable complexity. This includes experience planning, organizing, training, and reviewing the work of subordinate personnel, as well as establishing and maintaining effective working relationships.
• •Experience working with management, reporting staff, supervisory team members, and external staff to encourage, develop, and implement process improvement initiatives.

Internal Posting- this is an internal posting open only for current North Carolina Department of Adult Corrections employees, and eligible state government Reduction in Force (RIF) candidates from North Carolina state government, or current temporary employees.

This Position Is Pending Reclassification

Repost - Previous Applicants Do Not Need To Reapply In Order To Be Considered For This Vacancy.

Supplemental Application Information:

Application Process

NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

Complete education history (including high school)

Full work experience details

Certificates and licenses, if applicable

Education must be from appropriately accredited institutions.

Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.

Applicants may be subject to a criminal background check and drug screen.

If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members .

Veterans’ and National Guard Preference

Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.

Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the p