Asset Officer

General responsibilities

Process receipts and issuances of products

Inspects quality, quantity and compliance of received goods

Assists in establishing and supplier contracts and conditions, and maintain supplier relationships

Prepare and maintain warehouse and stock reports

Observes stock quantities and establishes minimum stock level to determine replenish and delivery requirements

Regularly inspect stock and assets

Keep asset and inventory warranties and establishing links with repair service providers

Manage a stock system control and store keeping

Keeps asset inventory always updated

Assist in regular market surveys

Ensures all capital equipment are insured according to NPA’s, donor’s and local regulations

Ensures all asset and stock movement operations are fully documented and filing system well organized

Ensures all office consumables and supplies are procured in timely manner, stored and available for seamless functioning of offices and departments

Other duties and tasks assigned by the immediate supervisor

Specific duties

Implement proper recording and reporting systems of all inventory and assets inclusive of updated inventory

Evaluates the performance of suppliers and assists customs clearing process and coordinates the processing of assigned customer orders

Keep accurate and up-to-date inventories of any stock held, and replenish and distribute them in line with the programme’s requirements

Keep accurate and up-to-date inventories of field teams and departments, including updating all files in hardcopies and in ERP - Agresso

Keep accurate and up-to-date asset history files, including detail of all servicing, repairs and handovers

Arrange for any servicing and repairs as required

Constantly evaluate all local suppliers, their products and prices to obtain the best value for money and conduct regular market surveys

Qualifications:

Education:

University degree/diploma in a relevant field

Good knowledge of English and Ukrainian - both speaking and writing

Good computer skills

Experience:

One or more years of experience within the humanitarian sector

Two years or more experience in the relevant logistic field

Previous work experience in insecure environments and able to work effectively under difficult conditions

Experience with software for procurement, warehousing and fleet management is desirable

Experience in importation and customs procedures is preferred

Personal Competencies:

Strong communication and interpersonal skills

Systematic and organised in approach, including accuracy, consistency, and attention to details, tenacity, and the ability to work under pressure

Ability to meet deadlines and work calmly under pressure with limited supervision

Excellent health

Additional Considerations:

The Asset Officer is to abide by the policies and personal code of conduct set by the Norwegian People’s Aid (NPA) and represent the organisation in a loyal and responsible manner.

About the Recruitment Process

We work continuously for more diversity and inclusion throughout Norwegian People's Aid. We encourage all qualified candidates to apply.

Please note, that only applications submitted through our career site will be considered. Applications and resumes sent via e-mail will not be reviewed.

We kindly ask you to carefully read NPA’s Code of Conduct, Safeguarding Policy and Anti-Corruption Policy, before you submit your application. If you are the selected candidate for this position, you will be asked to complete and sign a Safeguarding self-declaration as well as our Code of Conduct. All policies related to ethics can be found on our website.

We look forward to hearing from you!