Assistant, Accounts

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Job Description:

ACCOUNTS RECEIVABLE

Daily incoming cash posting

· To monitor incoming collection in the bank statement and notify cash advance buyers to indicate goods are ready for collection once payment is sighted.

· Summarise each collection and the matching invoices into an excel sheet. The working are submitted to Finance Shared Services for AR clearing posting in SAP.

· To follow up with Finance Shared Services on the AR clearing posting.

Non-Trade Billing

· To prepare and submit to Finance Shared Services for manual invoice billing on non-trade income such as sale of spent earth, transporter short-weigh claim, sale of scrap, etc.

Advance payment clearing

· Send request and follow up with Finance Shared Services for Advance account clearing

· Process refund for advance payment buyers

CUSTOMER MANAGEMENT

Account Receivable Reconciliation

Once receipt of the Customer Monthly Statement of Account (SOA), the Assistant shall reconcile the statement balance with the General Ledger balance and if necessary, liaise with the customers on the difference (s).

Queries from Customer and User Department

To handle queries from customer pertaining to their payments, collection, outstanding not paid or customer registration.

INTERCOMPANY

· Provide information requested by Finance Shared Services to post intercompany charges on cost center and account code

· Ensure intercompany billings are being supported by appropriate supporting document for audit purpose

· Review and follow up on intercompany differences identified in intercompany reconciliation

· Provide intercompany confirmation balances

B ANK AND PETTY CASH

· Prepare cheque and TT payment

· Review and resolve bank reconciliations

· Ensure petty cash transaction are approved and being supported by appropriate supporting document for audit purpose

ADMINISTRATION AND OTHERS

· To filing the all documents and ensure follow sequence of numbers.

· To update Vendor & Customer Data in SAP system either to create, extend, change, block or unblock, and scan and submit to F inance Shared Services.

· To issue bank details letter/memo as required by some suppliers/customers/government agency/bank/inter-company.

· Courier letter/documents and sending a documents to other people/departments.

· To assist colleagues of Finance Department to carry out other duties as and when required.

To apply, please submit your resume and cover letter outlining your interest for this role.